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About Gap Inc.

Our brands bridge the gaps we see in the world. Old Navy democratizes style to ensure everyone has access to quality fashion at every price point. Athleta unleashes the potential of every woman, regardless of body size, age or ethnicity. Banana Republic believes in sustainable luxury for all. And Gap inspires the world to bring individuality to modern, responsibly made essentials.    

This simple idea—that we all deserve to belong, and on our own terms—is core to who we are as a company and how we make decisions. Our team is made up of thousands of people across the globe who take risks, think big, and do good for our customers, communities, and the planet. Ready to  learn fast, create with audacity and lead boldly? Join our team.

About the Role

Administrative assistant responsible for supporting the Real Estate Accounting and Payables & Revenue Accounting functions. This role provides support for the functional leaders with schedule management, business meetings, email support, coordination of travel arrangements, completing expense reports, as well as other general center event coordination in collaboration with other functional administrative assistants, Facilities business partners and the CSSC Security team.

What You'll Do

• Manage calendars, schedule/manage monthly/quarter/year-end Close meetings. Oversee the CSSC schedule, resolving calendar conflicts.

• Manage inventory and order stationary supplies, business cards, etc. for the CSSC.

• Assist with onboarding; Partner with HR on all transfers, new hires, and terminations/asset returns

• Assist with onboarding new hires, including equipment, drive access, tech setup etc.

• Invoice and PO management for department and center-wide expenses. This includes monitoring of the Forecast and the Monthly Expense Reports.

• Prepare quarterly journal entries for department/center expense reclasses.

• Handling emails, reports, invoices, and related documents, including sensitive and/or confidential information.

• Plan and coordinate center-wide events, including town halls, special events, employee recognition activities, holiday functions, etc.

• CSSC and Department Town Halls: Facilitate the coordination, planning and content of onsite town halls. Consolidate and prepare the presentation of these events.

• Liaison for internal and external Gap Inc. employees and external guests visiting the CSSC. Assist with room scheduling, hoteling, Wi-Fi guest access and facilitate other special needsequests.

• Assist with registration for conference/seminars and prepare travel for these events.

• Schedule domestic and international travel, process expense reports.

Who You Are

• Admin or Assistant experience; working within a large, matrixed organization

• Strong written and verbal communication skills and ability to communicate and interact across teams and at varying levels of management

• Proficient in MS office software (Outlook, Teams, PowerPoint, Word, Excel) and Adobe Acrobat.

• Demonstrated professional judgment in resolution of calendar conflicts, interaction with demanding business partners.

• Excellent organization and follow-up skills with high attention to detail.

• Ability to work well under pressure and navigate multiple deadlines and competing priorities

• Proactive approach to problem-solving; operate with a bias for action

• Ability to work well independently and in collaboration with others

• Event planning and coordination/schedule management

Benefits at Gap Inc.

• Merchandise discount for our brands: 50% off regular-priced merchandise at Old Navy, Gap, Banana Republic and Athleta, and 30% off at Outlet for all employees.

• One of the most competitive Paid Time Off plans in the industry.*

• Employees can take up to five “on the clock” hours each month to volunteer at a charity of their choice.*

• Extensive 401(k) plan with company matching for contributions up to four percent of an employee’s base pay.*

• Employee stock purchase plan.*

• Medical, dental, vision and life insurance.*

• See more (https://corporate.gapinc.com/en-us/careers/gap-inc-careers/gap-inc-benefits) of the benefits we offer.

*For eligible employees

Gap Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. We have received numerous awards for our long-held commitment to equality and will continue to foster a diverse and inclusive environment of belonging. In 2022, we were recognized by Forbes as one of the World's Best Employers and one of the Best Employers for Diversity.

US Candidates

Please note that effective, June 30, 2022, Gap Inc. will no longer require any of its employees to wear face masks or require proof of COVID vaccination, unless required by local or state/provincial mandates or as part of Gap Inc’s quarantine guidelines after being exposed to or testing positive for COVID. Therefore, please disregard any language in any job posting that refers to Gap Inc.’s face mask and proof of vaccination policy as said policy is no longer effective.