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Description

The AWS Worldwide Specialist Organization is seeking a self-driven, highly organized and proactive Executive Assistant to support two GTM Directors in EMEA. This position will own driving improvements and processes for a fast growing team while also providing high impact administrative support to our business leaders.

This role is responsible for a wide range of activities, including management of complex calendars and scheduling requirements, tracking key deliverables, coordinating domestic and international travel, expenses and budgeting, project coordination, and document review. Other activities include coordinating meeting agendas, facilitating key team activities (such as All Team meeting planning to employee engagement activities), office management, planning and execution of space reconfiguration and assisting with new hire onboarding.

The ideal candidate will be an experienced professional, who has demonstrated using strong business judgement with success, while working in a highly ambiguous environment and has advanced prioritization abilities to complete a high volume of complex tasks autonomously. They will be a detail-oriented, experienced planner with the ability to communicate and respond effectively and efficiently, while maintaining flexibility, a sense of humor and most importantly, grace under pressure, while working in a fast-paced, goal-focused work environment.

Key job responsibilities

• Manage complex calendars and scheduling requirements

• Manage domestic and international travel

• Manage expense report coordination and submission

• Manage team space, including moves, reconfigurations and new hire onboarding

• Organize, execute and assist with team activities (staff meetings, all-hands meetings, off-sites, and team social events)

• Track and help drive completion of key deliverables and follow up on outstanding items

• Build processes to drive efficiency in planning, reporting, and communication within the team

• Support key annual operational planning processes, business planning and performance review cycles

• Act as a liaison for executive’s direct reports

A day in the life

Diverse Experiences

AWS values diverse experiences. Even if you do not meet all of the qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn’t followed a traditional path, or includes alternative experiences, don’t let it stop you from applying.

Why AWS?

Amazon Web Services (AWS) is the world’s most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating — that’s why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses.

Inclusive Team Culture

Here at AWS, it’s in our nature to learn and be curious. Our employee-led affinity groups foster a culture of inclusion that empower us to be proud of our differences. Ongoing events and learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences, inspire us to never stop embracing our uniqueness.

Mentorship & Career Growth

We’re continuously raising our performance bar as we strive to become Earth’s Best Employer. That’s why you’ll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-rounded professional.

Work/Life Balance

We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why we strive for flexibility as part of our working culture. When we feel supported in the workplace and at home, there’s nothing we can’t achieve in the cloud.

Basic Qualifications

• 5+ years of administrative experience at the senior executive level or equivalent experience

• Excellent written and oral communication skills

• Proficiency in Microsoft Outlook, Microsoft Word, Excel, PowerPoint, SharePoint, Visio

• High level of integrity and discretion in handling sensitive and/or confidential information

• Highly motivated, organized, and able to work effectively with minimal supervision

Preferred Qualifications

• Bachelor’s Degree

• Event and team morale planning experience

• Experience with new hire onboarding, team moves and space planning

• Strong analytical skills and demonstrated ability to improve processes

• Desire and aptitude for learning new concepts on the job

• Ability to work in a highly ambiguous environment

Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page) to know more about how we collect, use and transfer the personal data of our candidates.