Job Information
University of Michigan Administrative Assistant Senior in Ann Arbor, Michigan
Administrative Assistant Senior
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How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
The Michigan Medicine Care Management Department is looking for a team player with a positive outlook and flexible "can-do" attitude to join our team as an Administrative Assistant Senior. Responsibilities involve supporting the leadership team, working with information of a highly sensitive and confidential nature, managing calendars, scheduling meetings, answering phones, maintaining electronic and conventional files (including blue folders), completing invoices and accounting, payroll processing. In addition, the AA Sr. will interpret policies and procedures and ensure compliance with university policies and bargained for contracts.
The Care Management Department joins the University of Michigan in its commitment to recruiting, selecting, and retaining a diverse and highly engaged staff community. We strive to recognize, respect, and celebrate individual and collective differences and strengths to foster an inclusive environment. To learn more about our commitment to diversity, equity, and inclusion, please visit our website using this linkhere (https://www.michiganmedicine.org/diversity-equity-inclusion/workforce-diversity) .
Supervision Received
This position reports to the Associate Director, Department of Care Management, with additional matrix supervision received from the Senior Director, Department of Care Management.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
Excellent medical, dental and vision coverage effective on your very first day
2:1 Match on retirement savings
Responsibilities*
CHARACTERISTIC DUTIES AND RESPONSIBILITIES
Provide calendaring support for the department leadership team.
Provide time management support by prioritizing and responding to calendar requests, pro-actively anticipating needs and planning accordingly.
Will require independent judgment as to priorities and effective use of time, preparation of documents and conference agenda items, and summaries to assist or initiate action.
Provide administrative support to our Care Management leadership team and staff including staff payroll processing and invoice processing.
Provide general office support including but not limited to perform office duties including, but not limited to email distribution, outgoing email preparation, data entry, photocopying, scanning, faxing, travel arrangements, preparation of expense reports and P-card reconciliation, provide telephone coverage if needed and file/maintain electronic and physical files.
Maintain open communication with fellow team members.
Participate in regular team meetings.
Promote a welcoming, organized, efficient and professional office environment.
Work with diverse teams at all organizational levels across a large, decentralized organization.
Support Care Management Department leadership as appropriate.
Required Qualifications*
Associate's degree or equivalent combination of education and experience. 4+ years of experience.
Excellent interpersonal skills, including a positive, responsive, service-oriented attitude
Several years of progressively responsible administrative support experience.
Experience with computer programs such as Microsoft Office & Teams, Google Suite, Dropbox and Zoom; interest in and ability to learn new software applications and share data via various mediums.
Strong oral and written communication skills; the ability to write clearly and concisely for various mediums; finalize correspondence, business letters, summaries, and reports.
Able to utilize tracking and follow up skills to monitor and coordinate a large volume of work, process invoices and complete timecards.
Demonstrate attention to detail and organizational skills.
Able to work under pressure when a high degree of accuracy is required.
Demonstrated experience with scheduling/meeting management.
Demonstrate ability to prioritize and complete tasks in a timely manner.
Ability to work independently and cooperatively as part of a team; demonstrated ability to build positive and productive relationships with individuals at various professional levels (faculty, staff, etc.).
Desired Qualifications*
Excellent problem solving and decision-making skills.
Experience with payroll/timecard processing
Proven analytical skills and follow-through; a high degree of creativity, initiative, resourcefulness, and the ability to anticipate needs.
Ability to handle complex projects simultaneously.
Demonstrated adaptability to changing priorities and deadlines and effectively collaborating with leadership.
Ability to perform highly responsible, administrative duties using independent judgment and professionalism.
Experience working within University of Michigan system applications (OneStaff, Wolverine Access HR, Concur, Wolverine Access Financials, Finance BI, SchedulON, etc.)
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Job Detail
Job Opening ID
254604
Working Title
Administrative Assistant Senior
Job Title
Admin Asst Sr Healthcare
Work Location
Michigan Medicine - Ann Arbor
Ann Arbor, MI
Modes of Work
Onsite
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
Um Hospital
Department
MM OH Care Mgt Admin
Posting Begin/End Date
9/17/2024 - 9/24/2024
Career Interest
Administration
General Office/Administrative Support
Healthcare Admin & Support
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