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Summary *PLEASE NOTE THAT THIS VACANCY ANNOUNCEMENT IS ONLY OPEN TO CURRENT UNITED STATES POSTAL SERVICE OFFICE OF INSPECTOR GENERAL INCLUDING STUDENT COOPERATIVES, UNITED STATES POSTAL SERVICE, UNITED STATES POSTAL INSPECTION SERVICE AND POSTAL REGULATORY COMMISSION EMPLOYEES. OTHER APPLICANTS WILL NOT BE CONSIDERED. Responsibilities In-Office Requirement: The U.S. Postal Service, Office of Inspector General values collaboration, teamwork, and effective communication to foster our dynamic working and learning environment. The position adheres to our agency's telework policy to facilitate this and requires an in-office presence of at least two days per pay period. Remote work is not available for this role. This announcement provides the opportunity for a reassignment/promotion to the position of Executive Assistant to the AIG of Investigations and Office of General Counsel, in the Office of the Inspector General located in Arlington, VA. The candidate for this position will provide administrative support to the Assistant Inspector General for Investigations and the General Counsel. This position is being advertised at the Journey Band level, equivalent to a GS-11, 12 or 13. The salary range for this position is $82,764 - $153,354. The salary figures include locality pay. Promotion Potential to a GS-13 is at management's discretion. Relocation will not be paid Travel Required: No Please note that the duties and responsibilities associated with this position may vary based upon the agency's needs at the time of hire. The following description of major duties and responsibilities is only intended to give applicants a general overview of the expectations. Primarily responsible for processing and issuing OIG subpoenas in a timely and efficient manner. This includes working with OIG Special Agents to guide them in inputting the request data in the electronic subpoena system or assist with other issues that may arise. Compiles newsletters and meeting agendas for internal and external communications and meetings. Utilizes full range of Microsoft Office Suite to create informative, engaging communications. Receives telephone calls, mail and visitors to the AIG/General Counsel. Determines the nature of the communication or visit and facilitates the appropriate response. Prepares performance reports by accessing existing work tracking systems and assists with the creation of visual displays of information. Controls the AIG's/General Counsel's schedule and prepares a daily schedule for his/her reference. Establishes priorities; sets up, reschedules or refuses appointments; accepts or declines invitations to meetings or speaking engagements or arranges for representation by a subordinate official if appropriate. Assures that appointments made by the AIG/General Counsel are integrated into the calendar. Maintains an awareness of sensitive matters including those relating to areas of responsibility within the purview of the AIG/General Counsel, as well as privileged information pertaining to proposed policies, actions, and decisions being formulated. Assures that working papers, other written records, conferences, and private discussions on these sensitive and privileged matters are not revealed to unauthorized personnel. Arranges meetings in the AIG's/General Counsel's office relating to programs under supervisor's authority. Notifies the attendees of time and topic to be discussed. As required, prepares agenda for the meetings in coordination with the AIG/General Counsel. Recognizes the need for, composes, and prepares for signature of the AIG/General Counsel letters of acknowledgement, commendation, notification, etc. Reviews correspondence and documents prepared for signature of the AIG/General Counsel for conformance to regulations, grammar, format, and special policies of the AIG/General Counsel. Returns such communications to the originator for correction when not in compliance with policies or correspondence regulations. Reviews correspondence prepared for the signature of the Inspector General and the Deputy Inspector General. (All correspondence must be in electronic format.) Attends meetings, taking notes, and preparing minutes for meetings. Establishes and maintains files for the AIG/General Counsel for ready reference in anticipation of his/her needs. Makes arrangements for travel. Arranges schedule of visits, makes transportation and accommodation reservations, notifies organization and officials to be visited, arranges clearances, keeps in touch with AIG/General Counsel in route, writes thank you letters, prepares travel voucher and submits reports. Serves as the AIG's/General Counsel's action officer to ensure that subordinate supervisors comply with instructions by submitting reports and actions and on time. Utilizes various software packages (i.e., Microsoft Power BI, Excel, PowerPoint, Word.) to prepare special reports, and briefings necessary to support OGC and OI functions. Requirements Conditions of Employment Qualifications MINIMUM QUALIFICATIONS You must meet ALL of the minimum qualifications listed below. Must have specialized experience in maintaining multiple calendars and schedules, utilizing multiple software programs to prepare a wide variety of correspondence, briefs, and reports, follow-up on action items to ensure deadlines are met, and working independently under changing priorities while handling multiple tasks. AND Must have demonstrated fluency in using Microsoft Word, Excel, and PowerPoint and other USPS OIG or equivalent systems and tools. May be required to submit sample of work utilizing IT tools. DESIRABLE QUALIFICATIONS Highly organized and efficient Demonstrated analytical ability and innovative problem-solving skills Strong interpersonal skills Ability to perform assigned duties and responsibilities independently Skill in oral and written communications and ability to apply those skills in coordination and problem-solving efforts Skill in the use of personal computers and software programs in an office environment to extract, revise, or sort information from files, records, or database Experience reviewing legal documents such as complaints, motions, orders, pleadings, and subpoenas, for completeness of information EVALUATION FACTORS You must have the experience, knowledge and skills as listed in EACH of the evaluation factors. Failure to demonstrate that you meet all of the evaluation factor requirements as listed below will result in a score of zero (0); an ineligible status, and you will not be referred for further consideration. Include your major accomplishments relevant to the position requirements in your resume. Ability to be organized and efficient. Demonstrated analytical ability and problem-solving skills. Knowledge of Microsoft Word, Excel, and PowerPoint and other USPS OIG or equivalent systems and tools. Strong interpersonal skills. Ability to perform assigned duties and responsibilities independently. Skill in oral and written communications and ability to apply those skills in coordination and problem-solving efforts. You will no longer be considered for this position if you receive a zero (0) rating on any evaluation factor. Failure to demonstrate that you meet all evaluation factor requirements will result in a score of zero (0). Upon receipt of a zero score, you will be deemed "not minimally qualified," and you will not be referred for further consideration. In order to be considered for the position, you must submit a complete application package by 11:59 PM EST on Friday, September 13, 2024 which includes the following documents: A Resume, that MUST reflect that you have experience, knowledge and/or skills in each of the Evaluation Factors listed above Performance Appraisals (Fiscal Years 2022 and 2023) with Coaching and Review Phase comments and must have received at least a met expectations rating. If unable to provide, please submit a written statement stating the reason it is not available. Education Education must be accredited by an institution recognized by the U.S. Department of Education. Applicants can verify accreditation here: www.ed.gov/admins/finaid/accred. Special Instructions for Candidates with Foreign Education: Education completed outside the United States must be deemed equivalent to that gained in U.S. education programs. You must submit all necessary documents to a private U.S. credential evaluation service to interpret equivalency of your education against courses given in U.S. accredited colleges and universities. For further information visit: http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html Additional Information Pay is only part of the compensation you will earn working for the USPS OIG. We offer a broad array of benefits programs: Health, Dental, Vision, Life and Long Term Care Insurances with Flexible Spending options. For more information about these programs visit www.opm.gov/insure . Retirement and Thrift Savings. For more information about these programs see www.opm.gov/retire and http://www.tsp.gov/. Flexible Work Schedules. USPS OIG offers a range of family friendly flexibilities including flexible work schedules, telework and employee assistance programs. Leave and Holidays. In addition to 11 paid holidays each year, you will earn 13 days of paid sick leave and 13 to 26 paid vacation days each year depending on your years of service. For further information, please refer to our website at: https://www.uspsoig.gov/frequently-asked-questions Fair Labor Standards Act (FLSA) Status: Exempt (Nonexempt employees are entitled to overtime pay; Exempt employees are not). This agency provides Reasonable Accommodations to applicants with disabilities. If you require accommodations for any part of the application and/or hiring process, please send an email to jobs@uspsoig.gov. The decision on granting an accommodation request will be made on a case-by-case basis.