Job Information
State of Maine, Bureau of Human Resources Office Specialist I in Augusta, Maine
Office Specialist I
Augusta , Maine , United States | Administrative and Office Support | Full-time
Apply by: Sept. 27, 2024
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Department of Defense, Veterans and Emergency ManagementJob Class Code:6546
Grade: 16 - Administrative Services
Salary: $39,020 - $56,222
Location: Augusta, ME Opening Date: September 13, 2024Closing Date: September 27, 2024
The Maine Bureau of Veterans’ Services is excited to hire for an Office Specialist I with our Maine Veterans’ Memorial Cemetery System in Augusta. This position is responsible for providing clerical support for the Maine Veterans’ Memorial Cemetery System to assist veterans and their families throughout the burial process, from establishing eligibility to aiding our most honorable citizens to their final resting place. This position is responsible for performing a variety of complex tasks, requiring independent judgment and action, including making frequent decisions in accordance with department policy and procedures.
Primary responsibilities include:
To assist families with grave marker applications, to verify eligibility, print and mail eligibility certificates.
To place office order needs.
Ordering grave markers, headstones, and niche-wall markers through the National Cemetery Administration’s (NCA) Burial Operations Support System (BOSS).
To ensure gravestones are properly distributed to each cemetery weekly and on time.
This position oversees the internal operations of data entering information into Bureau’s client-management systems.
Running reports to ensure NCA guidelines and policies are met.
Provide backup for the other administration staff throughout the Maine Veterans’ Memorial Cemetery System, scheduling burials, answering phones for cemetery related questions.
Assist in compiling and proofing yearly wall of name updates.
Provide secondary coverage for ordering and maintaining inventory, paying invoice and plot allowance.
Skills or knowledge required:
Required to pass federal background check to access NCA’s BOSS program as a condition of employment.
Ability to work with grieving family members in a compassionate and professional manner.
Minimum qualifications:
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I and Office Associate II.
Contact information:
Questions about this position should be directed to Daniel Preston at daniel.j.preston@maine.gov
Application Instructions:
Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such.
If you require a paper application, please download and print one here https://www.maine.gov/bhr/state-jobs/application-process or contact our office at 207-623-6700. Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Security & Employment Service Center, 45 Commerce Drive, Augusta, ME 04330 or faxed to 207-287-2018. Be sure title of the job you are applying for is included. Applications cannot be accepted after the posting closing date.
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage – The State of Maine pays 85%-95%of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find thepremium costs for you and your family, including the percentage of dependent coverage paid by the State.
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
Retirement Plan – The State contributes the equivalent of 13.41% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS) for MSEA, or 18.21% for Confidential employees.
State employees are eligible for anextensive and highly competitive benefits package (https://www.maine.gov/bhr/state-jobs/compensation-benefits) , covering many aspects of wellness. Learn about additional wellness benefits for State employees from theOffice of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
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