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Post-Award and Payroll Specialist (Open Rank: Senior – Principal) - 33396 University Staff

Description

University of Colorado Anschutz Medical Campus

Department: Biochemistry & Molecular Genetics

Job Title: Post-Award and Payroll Specialist (Open Rank: Senior – Principal)

Position: #00703684 – Requisition: #33396

Job Summary:

Key Responsibilities

• Management and oversight of all sponsored projects and their expenditures in the Department of Biochemistry and Molecular Genetics. Analyze grant notices or letters of award and review granting agencies' policies to ascertain the specific policies, rules, and deadlines applicable to the specific grant.

• Manage and analyze each PI's laboratory finances as an individual business entity. Prepare three-year forecasts for each lab by incorporating all available funding, all personnel, and operating costs into a budget projections model on a bi-monthly basis.

• Work closely and consistently with the Office of Grants and Contracts and external institutions to ensure projects, contracts, and subcontracts to and from the university are legally in place and in compliance with the granting agencies policies and regulations, including grant changes.

• Maintain a database of all current grants; track current and past grants and closeouts, award management related to award restrictions, billing and invoice issues, closeout, and preparation of Final Financial Reports (FFRs).

• Manage departmental service centers including cost studies and account reconciliation. Work with service center managers to monitor billing and accounts receivable/collection processes.

• Perform monthly adjustments and monitoring of Departmental Payroll Funding distributions, compensation, and job codes, according to awarded budgets for all sponsored projects for grant personnel effort, as well as departmental accounts.

• Complete tuition remission for graduate students and assist with completion of personnel effort reporting and material transfer agreements.

Work Location:

Hybrid Aurora, CO

OR

Remotemust United States

Why Join Us:

Position: # 00703684 – Requisition: #33396

Job Summary:

Key Responsibilities

• Management and oversight of all sponsored projects and their expenditures in the Department of Biochemistry and Molecular Genetics. Analyze grant notices or letters of award and review granting agencies' policies to ascertain the specific policies, rules, and deadlines applicable to the specific grant.

• Manage and analyze each PI's laboratory finances as an individual business entity. Prepare three-year forecasts for each lab by incorporating all available funding, all personnel, and operating costs into a budget projections model on a bi-monthly basis.

• Work closely and consistently with the Office of Grants and Contracts and external institutions to ensure projects, contracts, and subcontracts to and from the university are legally in place and in compliance with the granting agencies policies and regulations, including grant changes.

• Maintain a database of all current grants; track current and past grants and closeouts, award management related to award restrictions, billing and invoice issues, closeout, and preparation of Final Financial Reports (FFRs).

• Manage departmental service centers including cost studies and account reconciliation. Work with service center managers to monitor billing and accounts receivable/collection processes.

• Perform monthly adjustments and monitoring of Departmental Payroll Funding distributions, compensation, and job codes, according to awarded budgets for all sponsored projects for grant personnel effort, as well as departmental accounts.

• Complete tuition remission for graduate students and assist with completion of personnel effort reporting and material transfer agreements.

Work Location:

Hybrid Aurora, CO

OR

Remotemust United States

Why Join Us:

Job Summary:

Key Responsibilities

• Management and oversight of all sponsored projects and their expenditures in the Department of Biochemistry and Molecular Genetics. Analyze grant notices or letters of award and review granting agencies' policies to ascertain the specific policies, rules, and deadlines applicable to the specific grant.

• Manage and analyze each PI's laboratory finances as an individual business entity. Prepare three-year forecasts for each lab by incorporating all available funding, all personnel, and operating costs into a budget projections model on a bi-monthly basis.

• Work closely and consistently with the Office of Grants and Contracts and external institutions to ensure projects, contracts, and subcontracts to and from the university are legally in place and in compliance with the granting agencies policies and regulations, including grant changes.

• Maintain a database of all current grants; track current and past grants and closeouts, award management related to award restrictions, billing and invoice issues, closeout, and preparation of Final Financial Reports (FFRs).

• Manage departmental service centers including cost studies and account reconciliation. Work with service center managers to monitor billing and accounts receivable/collection processes.

• Perform monthly adjustments and monitoring of Departmental Payroll Funding distributions, compensation, and job codes, according to awarded budgets for all sponsored projects for grant personnel effort, as well as departmental accounts.

• Complete tuition remission for graduate students and assist with completion of personnel effort reporting and material transfer agreements.

Work Location:

Hybrid Aurora, CO

OR

Remotemust United States

Why Join Us:

Key Responsibilities

• Management and oversight of all sponsored projects and their expenditures in the Department of Biochemistry and Molecular Genetics. Analyze grant notices or letters of award and review granting agencies' policies to ascertain the specific policies, rules, and deadlines applicable to the specific grant.

• Manage and analyze each PI's laboratory finances as an individual business entity. Prepare three-year forecasts for each lab by incorporating all available funding, all personnel, and operating costs into a budget projections model on a bi-monthly basis.

• Work closely and consistently with the Office of Grants and Contracts and external institutions to ensure projects, contracts, and subcontracts to and from the university are legally in place and in compliance with the granting agencies policies and regulations, including grant changes.

• Maintain a database of all current grants; track current and past grants and closeouts, award management related to award restrictions, billing and invoice issues, closeout, and preparation of Final Financial Reports (FFRs).

• Manage departmental service centers including cost studies and account reconciliation. Work with service center managers to monitor billing and accounts receivable/collection processes.

• Perform monthly adjustments and monitoring of Departmental Payroll Funding distributions, compensation, and job codes, according to awarded budgets for all sponsored projects for grant personnel effort, as well as departmental accounts.

• Complete tuition remission for graduate students and assist with completion of personnel effort reporting and material transfer agreements.

Work Location:

Hybrid Aurora, CO

OR

Remotemust United States

Why Join Us:

Key Responsibilities

• Management and oversight of all sponsored projects and their expenditures in the Department of Biochemistry and Molecular Genetics. Analyze grant notices or letters of award and review granting agencies' policies to ascertain the specific policies, rules, and deadlines applicable to the specific grant.

• Manage and analyze each PI's laboratory finances as an individual business entity. Prepare three-year forecasts for each lab by incorporating all available funding, all personnel, and operating costs into a budget projections model on a bi-monthly basis.

• Work closely and consistently with the Office of Grants and Contracts and external institutions to ensure projects, contracts, and subcontracts to and from the university are legally in place and in compliance with the granting agencies policies and regulations, including grant changes.

• Maintain a database of all current grants; track current and past grants and closeouts, award management related to award restrictions, billing and invoice issues, closeout, and preparation of Final Financial Reports (FFRs).

• Manage departmental service centers including cost studies and account reconciliation. Work with service center managers to monitor billing and accounts receivable/collection processes.

• Perform monthly adjustments and monitoring of Departmental Payroll Funding distributions, compensation, and job codes, according to awarded budgets for all sponsored projects for grant personnel effort, as well as departmental accounts.

• Complete tuition remission for graduate students and assist with completion of personnel effort reporting and material transfer agreements.

Work Location:

Hybrid Aurora, CO

OR

Remotemust United States

Why Join Us:

Diversity and Equity:

Qualifications:

Minimum Qualifications

Senior Level:

• A bachelor's degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business, or a directly related field from an accredited institution.

• Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis.

• Two (2) years of professional-level experience with post-award grant and contract management, including direct responsibility for managing NIH grants.

Principal Level:

• A bachelor's degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business, or a directly related field from an accredited institution.

• Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis.

• Three (3) years of professional-level experience with post-award grant and contract management, including direct responsibility for managing NIH grants.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications

• Four (4) or more years of advanced or expert-level experience with post-award grants and contracts management.

• Experience working with HCM, Finance, CU Data, Concur, CU Marketplace, and InfoEd.

• Payroll experience.

• Experience in providing professional and technical assistance to faculty, staff, and students within a higher education and/or medical education environment.

• Experience with financial forecasting and budget analysis.

Knowledge, Skills, and Abilities

• Ability to communicate effectively, both in writing and orally.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Outstanding customer service skills.

• Demonstrated commitment and leadership ability to advance diversity and inclusion.

• Working knowledge of University policies and procedures as well as University payroll processes and procedures.

• Ability to find reasonable solutions to complex financial and personnel related issues.

• Strong technical skills, which include the ability to work with Microsoft software, programs, and applications (primarily Excel and Access); willingness to learn new systems is essential as well as a high level of attention to detail.

• Demonstrated ability to create new processes and procedures independently and implement changes effectively and successfully.

• Detail oriented and conscientious in the observance of deadlines.

• Ability to interpret and implement complex layers of policy.

• Ability to understand and interpret complex guidelines and regulations for salary caps, facilities and administrative cost calculations, funding restrictions.

How to Apply:

Screening of Applications Begins:

May 6 th , 2024

Anticipated Pay Range:

or hiring range

Senior Level:

Principal Level:

or hiring range

ADA Statement:

Background Check Statement:

Vaccination Statement:

Job Category

Primary Location

Schedule

Posting Date

Unposting Date

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This position is a full-time professional position in the Department of Biochemistry and Molecular Genetics in the School of Medicine on the Anschutz Medical Campus in Aurora. This position will serve as a post-award and payroll specialist for the department and act as a primary point of contact for all post-award grant and payroll activity. This role will be responsible for managing, developing, implementing and overseeing all post-award grant functions for all Biochemistry and Molecular Genetics Faculty, Postdoctoral Fellows, and Graduate Students, in accordance with the policies and procedures of the Department, School of Medicine and University. This position will also manage all grant account activity for all AEF, CU Medicine, gift, and other funds in the department, as well as act as backup for the Structural Biology and Biochemistry Core Facilities. This position will oversee the financials of several laboratories in the department and will be highly accountable for the financial wellness of all laboratories. Furthermore, this position will act as the Payroll Liaison for the Department of Biochemistry and Molecular Genetics and will manage all departmental payroll functions, including funding distribution and payroll expense transfer changes. This position will work independently, as well as interact with a diverse group of professionals and research faculty in an evolving professional environment to effectively contribute to the growth and accomplishment of departmental goals. It is expected that these duties and responsibilities are performed at an advanced and expert level, and that this position has complete responsibility and accountability for all departmental processes that involve post-award grant management, as well as Payroll/Human Resource functions.

– This role is eligible for a hybrid schedule of 1-3 days per week on campus () and as needed for in-person meetings. – This role is also eligible to work remotely, but the employee reside in the .

Our department conducts research across a wide biological scale for fundamental scientific understanding with applications to many disease contexts. The overarching goal is to reach a level of molecular insight that helps develop therapeutic approaches to disease. As biochemists and molecular geneticists, we are amid an unprecedented time of discovery - our conception of the molecular biology of cells is going from the equivalent of grainy black-and-white to high-resolution technicolor. From deciphering the choreography of transcription complexes, chromosomes, and RNA molecules within cells to developing novel approaches to 3D molecular structure determination to understanding how viruses hijack a cell's machinery and alter its metabolome, the researchers in Biochemistry and Molecular Genetics (BMG) are at the forefronts of their fields both conceptually and technologically. The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, holidays and more. To see what benefits are available, please visit: https://apptrkr.com/get_redirect.php?id=5207175&targetURL=Post-Award and Payroll Specialist (Open Rank: Senior – Principal)

This position is a full-time professional position in the Department of Biochemistry and Molecular Genetics in the School of Medicine on the Anschutz Medical Campus in Aurora. This position will serve as a post-award and payroll specialist for the department and act as a primary point of contact for all post-award grant and payroll activity. This role will be responsible for managing, developing, implementing and overseeing all post-award grant functions for all Biochemistry and Molecular Genetics Faculty, Postdoctoral Fellows, and Graduate Students, in accordance with the policies and procedures of the Department, School of Medicine and University. This position will also manage all grant account activity for all AEF, CU Medicine, gift, and other funds in the department, as well as act as backup for the Structural Biology and Biochemistry Core Facilities. This position will oversee the financials of several laboratories in the department and will be highly accountable for the financial wellness of all laboratories. Furthermore, this position will act as the Payroll Liaison for the Department of Biochemistry and Molecular Genetics and will manage all departmental payroll functions, including funding distribution and payroll expense transfer changes. This position will work independently, as well as interact with a diverse group of professionals and research faculty in an evolving professional environment to effectively contribute to the growth and accomplishment of departmental goals. It is expected that these duties and responsibilities are performed at an advanced and expert level, and that this position has complete responsibility and accountability for all departmental processes that involve post-award grant management, as well as Payroll/Human Resource functions.

– This role is eligible for a hybrid schedule of 1-3 days per week on campus () and as needed for in-person meetings. – This role is also eligible to work remotely, but the employee reside in the .

Our department conducts research across a wide biological scale for fundamental scientific understanding with applications to many disease contexts. The overarching goal is to reach a level of molecular insight that helps develop therapeutic approaches to disease. As biochemists and molecular geneticists, we are amid an unprecedented time of discovery - our conception of the molecular biology of cells is going from the equivalent of grainy black-and-white to high-resolution technicolor. From deciphering the choreography of transcription complexes, chromosomes, and RNA molecules within cells to developing novel approaches to 3D molecular structure determination to understanding how viruses hijack a cell's machinery and alter its metabolome, the researchers in Biochemistry and Molecular Genetics (BMG) are at the forefronts of their fields both conceptually and technologically. The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, holidays and more. To see what benefits are available, please visit: https://apptrkr.com/get_redirect.php?id=5207175&targetURL=00703684 – Requisition: #33396

This position is a full-time professional position in the Department of Biochemistry and Molecular Genetics in the School of Medicine on the Anschutz Medical Campus in Aurora. This position will serve as a post-award and payroll specialist for the department and act as a primary point of contact for all post-award grant and payroll activity. This role will be responsible for managing, developing, implementing and overseeing all post-award grant functions for all Biochemistry and Molecular Genetics Faculty, Postdoctoral Fellows, and Graduate Students, in accordance with the policies and procedures of the Department, School of Medicine and University. This position will also manage all grant account activity for all AEF, CU Medicine, gift, and other funds in the department, as well as act as backup for the Structural Biology and Biochemistry Core Facilities. This position will oversee the financials of several laboratories in the department and will be highly accountable for the financial wellness of all laboratories. Furthermore, this position will act as the Payroll Liaison for the Department of Biochemistry and Molecular Genetics and will manage all departmental payroll functions, including funding distribution and payroll expense transfer changes. This position will work independently, as well as interact with a diverse group of professionals and research faculty in an evolving professional environment to effectively contribute to the growth and accomplishment of departmental goals. It is expected that these duties and responsibilities are performed at an advanced and expert level, and that this position has complete responsibility and accountability for all departmental processes that involve post-award grant management, as well as Payroll/Human Resource functions.

– This role is eligible for a hybrid schedule of 1-3 days per week on campus () and as needed for in-person meetings. – This role is also eligible to work remotely, but the employee reside in the .

Our department conducts research across a wide biological scale for fundamental scientific understanding with applications to many disease contexts. The overarching goal is to reach a level of molecular insight that helps develop therapeutic approaches to disease. As biochemists and molecular geneticists, we are amid an unprecedented time of discovery - our conception of the molecular biology of cells is going from the equivalent of grainy black-and-white to high-resolution technicolor. From deciphering the choreography of transcription complexes, chromosomes, and RNA molecules within cells to developing novel approaches to 3D molecular structure determination to understanding how viruses hijack a cell's machinery and alter its metabolome, the researchers in Biochemistry and Molecular Genetics (BMG) are at the forefronts of their fields both conceptually and technologically. The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, holidays and more. To see what benefits are available, please visit: https://apptrkr.com/get_redirect.php?id=5207175&targetURL=all grant account activity for all AEF, CU Medicine, gift, and other funds in the department, as well as act as backup for the Structural Biology and Biochemistry Core Facilities. This position will oversee the financials of several laboratories in the department and will be highly accountable for the financial wellness of all laboratories. Furthermore, this position will act as the Payroll Liaison for the Department of Biochemistry and Molecular Genetics and will manage all departmental payroll functions, including funding distribution and payroll expense transfer changes. This position will work independently, as well as interact with a diverse group of professionals and research faculty in an evolving professional environment to effectively contribute to the growth and accomplishment of departmental goals. It is expected that these duties and responsibilities are performed at an advanced and expert level, and that this position has complete responsibility and accountability for all departmental processes that involve post-award grant management, as well as Payroll/Human Resource functions.

– This role is eligible for a hybrid schedule of 1-3 days per week on campus () and as needed for in-person meetings. – This role is also eligible to work remotely, but the employee reside in the .

Our department conducts research across a wide biological scale for fundamental scientific understanding with applications to many disease contexts. The overarching goal is to reach a level of molecular insight that helps develop therapeutic approaches to disease. As biochemists and molecular geneticists, we are amid an unprecedented time of discovery - our conception of the molecular biology of cells is going from the equivalent of grainy black-and-white to high-resolution technicolor. From deciphering the choreography of transcription complexes, chromosomes, and RNA molecules within cells to developing novel approaches to 3D molecular structure determination to understanding how viruses hijack a cell's machinery and alter its metabolome, the researchers in Biochemistry and Molecular Genetics (BMG) are at the forefronts of their fields both conceptually and technologically. The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, holidays and more. To see what benefits are available, please visit: https://apptrkr.com/get_redirect.php?id=5207175&targetURL=all grant account activity for all AEF, CU Medicine, gift, and other funds in the department, as well as act as backup for the Structural Biology and Biochemistry Core Facilities. This position will oversee the financials of several laboratories in the department and will be highly accountable for the financial wellness of all laboratories. Furthermore, this position will act as the Payroll Liaison for the Department of Biochemistry and Molecular Genetics and will manage all departmental payroll functions, including funding distribution and payroll expense transfer changes. This position will work independently, as well as interact with a diverse group of professionals and research faculty in an evolving professional environment to effectively contribute to the growth and accomplishment of departmental goals. It is expected that these duties and responsibilities are performed at an advanced and expert level, and that this position has complete responsibility and accountability for all departmental processes that involve post-award grant management, as well as Payroll/Human Resource functions.

– This role is eligible for a hybrid schedule of 1-3 days per week on campus () and as needed for in-person meetings. – This role is also eligible to work remotely, but the employee reside in the .

Our department conducts research across a wide biological scale for fundamental scientific understanding with applications to many disease contexts. The overarching goal is to reach a level of molecular insight that helps develop therapeutic approaches to disease. As biochemists and molecular geneticists, we are amid an unprecedented time of discovery - our conception of the molecular biology of cells is going from the equivalent of grainy black-and-white to high-resolution technicolor. From deciphering the choreography of transcription complexes, chromosomes, and RNA molecules within cells to developing novel approaches to 3D molecular structure determination to understanding how viruses hijack a cell's machinery and alter its metabolome, the researchers in Biochemistry and Molecular Genetics (BMG) are at the forefronts of their fields both conceptually and technologically. The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness (https://apptrkr.com/get_redirect.php?id=5207175&targetURL=https://www.cu.edu/employee-services/benefits-wellness) .

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

For full consideration, please submit the following document(s): 1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position. 2. Curriculum vitae / Resume 3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address. Questions should be directed to: Anthony Davis anthony.j.davis@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=5207175&targetURL=anthony.j.davis@cuanschutz.edu)

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by . Those who do not apply by this date may or may not be considered.

The starting salary range () for this position has been established as: · $56,554 - $71,936 · $65,037 - $82,727 The above salary range () represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level. Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line. Total Compensation Calculator: http://www.cu.edu/node/153125 (https://apptrkr.com/get_redirect.php?id=5207175&targetURL=http://www.cu.edu/node/153125)

The University will provide reasonable accommodation to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=5207175&targetURL=hr.adacoordinator@cuanschutz.edu) ​.

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases (https://apptrkr.com/get_redirect.php?id=5207175&targetURL=https://www.cdc.gov/vaccines/schedules/downloads/adult/adult-combined-schedule.pdf) . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program (https://apptrkr.com/get_redirect.php?id=5207175&targetURL=https://research.cuanschutz.edu/ehs/home/divisions/occupational-health/oh-enrollment) .

Application Materials Required: Cover Letter, Resume/CV, List of References : Research Services : Hybrid Department: U0001 -- Anschutz Med Campus or Denver - 20085 - SOM-BioChem&Molecular Genetics : Full-time : Apr 23, 2024 : Ongoing Posting Contact Name: Anthony Davis Posting Contact Email: anthony.j.davis@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=5207175&targetURL=anthony.j.davis@cuanschutz.edu) Position Number: 00703684jeid-5e0615b9f4929b4f8e73fd98cd1ba148

The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.