Job Information
UNIVERSITY OF TEXAS AT AUSTIN Administrative Associate in Austin, Texas
Process payment and reimbursement vouchers with appropriate documentation in a timely manner with minimal errors. Prepare purchase orders, payment vouchers, travel vouchers, and other accounting documents using DEFINE and web-based systems. Process and audit for final approval Purchase Orders, RTAs, and other pre-payment type of accounting documents. Track documents through all stages of receiving, reconciling, and filing. Process payment vouchers in a timely manner according to the State's Prompt Payment Act.Review documents (including procurement cards, office supply orders, entertainment, travel, etc.) from other College departments. Ensure departments and units comply with Moody College of Communication and University policies and procedures and State and Federal regulations and provide feedback on incorrect document processing. Reviews/reconciles web-based billings and charges.Provide consistent, timely and reliable communications via email or other mediums to the Deans Office, departments, CIPS, vendors, etc.Research, evaluate and resolve payment issues and inquiries.Process account transfers and correction of charges as directed.Act as backup for co-workers when needed.Other related functions as assigned.