Job Information
UNIVERSITY OF TEXAS AT AUSTIN Building Liaison in Austin, Texas
Building Liaison: Communicate effectively with faculty, staff, students, and vendors. Serve as the liaison with numerous college units and university entities. Serve as the buildings' primary point of contact and coordinator for other UT departments such as Environmental Health and Safety (EHS), UTPD, Fire Prevention Services, Sustainability, and the Office of Emergency Management. Assist in arranging department training for AEDs, fire extinguishers, and active shooter presentations, etc. Field questions from the university community and public (regarding tours, filming, building access, building problems, lost, and found, etc.)Renovation and Repair coordination: Act as the primary contact and liaison for actions related to building renovations; major repairs to the buildings; its systems (electricity, water, and chilled water) and integral equipment; minor and routine facilities upkeep and maintenance; and maintenance of safety and security equipment. Coordinate activities related to plans for the enhancement, repair and modification, and preventative maintenance of buildings and equipment.Physical Environment: Perform daily walkthroughs of buildings, including outside areas, and report/manage any issues found . Coordinate all building repair, renovation, and maintenance activities with building occupants/stakeholders. Coordinate repair work orders with Facilities Services shops as appropriate and in coordination with the various work units (Plumbing, Locks and Keys, Electric, PDC (Planning, Design and Construction), Furniture, Events, Moving, etc.). Act as primary contact to report infractions of policy (related to building activities) to university regulations and building operations.Security/Safety: Assist and coordinate tenant department(s) with developing and implementing security design and systems for the building including security cameras, exterior doors, exterior lighting, and wayfinding signage. May be issued grand master key access to all building doors and acknowledge Position of Special Trust. Conduct periodic inspections of the buildings security measures and functionality of equipment, which may include automatic external defibrillators, fire extinguishers, and first aid kits. Manage building hours in consultation with tenants. Communicate with ITS (Information Technology Services) Security and Custodial Services regarding building locking hours. Communicate with UTPD (University of Texas Police Department) regarding security concerns, including planned demonstrations, events, suspicious activity, criminal activity, last minute access issues, and escorting non-tenants. Report unusual or suspicious activities.Emergency Planning: Work with OEM's Preparedness Team to develop Buildings Emergency Plan. Develop and maintain a contact database for each department residing in the facilities. Lead and participate in the implementation of emergency plans in appropriate situations. Provide a new employee orientation for new buildings staff to inform them of the Building Emergency Plan and procedures and guidelines for safety, security, and fire. Manage ID card access for building exterior and keyed elevators. During emergencies and ongoing issues, provide assistance as necessary, which may include hours outside of normal working hours.Other Duties, Special Projects, or Events: Coordinate with the units concerning space inventory and assist with questions regarding space availability. Coordinate and oversee the use and maintenance of communal spaces, meeting rooms, and lounges. Coordinate with tenant department(s) or student groups on any special projects or activities. Drive University vehicles. Maintain acceptable driver rating as established in Policy: UTS157 Section 2.5.4.