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Vista Equity Partners Management, LLC Events Team Administrator in Austin, Texas

Vista is looking for a highly organized, high energy Events team Administrator to support its growing Events team with day-to-day operations. This role will assist with administrative tasks for the Vista Events team, and act as support for the team, to ensure that the team runs smoothly and efficiently, and that all team members are enabled to perform at their best.

The ideal candidate will have experience in or be eager to work in a formal, professional environment; identify as a highly motivated, self-starter; be able to thrive in a fast-paced and dynamic workplace; and have a passion for achieving excellence in everything they do. Sitting within Vista’s consulting group and reporting to the Head of Events, this is an exciting opportunity for an expert Administrator to join a growing team where they can leverage their talents to support a dynamic group of events practitioners producing best-in-class corporate events around the world.

  • Provide administrative support to 6 team members, to include seamlessly managing and coordinating event stakeholder meetings across internal and external groups

  • Focus on process and practice improvement initiatives to drive operational excellence, including event calendar tracking and updating event best practice documentation

  • Manage event supply inventory

  • Organize team documentation and ensure all team members have up to date materials and knowledge (i.e., best practices, contract and invoice processing, etc.)

  • Work with event team lead to support onboarding of new team members. Schedule onboarding sessions and ensure materials are up to date and saved in the appropriate locations

  • As needed, and as bandwidth permits, provide onsite event support for team, including help with onsite registration and providing logistics support

  • Minimum 2 years’ proven experience either in an office management or executive assistant capacity, including supporting senior level executives ideally within a consulting, private equity, investment banking, law firm or professional services organization.

  • Event planning and execution experience preferred.

  • Must possess personal tact, discretion and good judgment.

  • Excellent interpersonal, written and verbal communication skills.

  • Strong sense of urgency, adaptability, flexibility and resourcefulness.

  • The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines.

  • Excellent organizational skills, including ability to successfully prioritize and re-prioritize in a fast-paced, ever-changing environment

  • Proven competencies in software applications and programs, particularly Microsoft Office, including Excel, Word, Power Point, and Outlook. Excellent word processing and file management skills.

  • Interest in analyzing how to improve processes and procedures for operational efficiencies

  • Willingness to travel occasionally to various locations for events; up to 10%, including some weekends

  • As a condition of employment, we require all employees to be fully vaccinated for COVID-19 prior to starting work. For purposes of this policy, “fully vaccinated” means two weeks after either (a) the single dose of a one-dose vaccine regimen, or (b) the second dose of a two-dose vaccine regimen. We will require that you provide proof of full vaccination prior to beginning your employment. We are an equal opportunity employer, and will consider a request for exemption from this policy for medical reasons or sincerely-held religious beliefs where reasonable accommodations are possible without imposing undue hardship, to the extent required by law.

About Vista

Vista is a leading global investment firm with more than $96 billion in assets under management as of March 31, 2022. The firm exclusively invests in enterprise software, data and technology-enabled organizations across private equity, permanent capital, credit, and public equity strategies, bringing an approach that prioritizes creating enduring market value for the benefit of its global ecosystem of investors, companies, customers, and employees. Vista’s investments are anchored by a sizable long-term capital base, experience in structuring technology-oriented transactions and proven, flexible management techniques that drive sustainable growth. Vista believes the transformative power of technology is the key to an even better future – a healthier planet, a smarter economy, a diverse and inclusive community, and a broader path to prosperity. Further information is available at vistaequitypartners.com. Follow Vista on LinkedIn, @Vista Equity Partners, and on Twitter, @Vista_Equity.

About Vista Consulting Group (VCG)

Vista Consulting Group (VCG) is the dedicated consulting partner of Vista Equity Partners (Vista), a leading global investor in enterprise software, data, and technology-enabled businesses. Together with Vista’s operating professionals, VCG works as part of the firm’s centralized Value Creation Team which helps Vista companies grow at scale.

Our team of operating executives, practice advisors and consultants provide a differentiated understanding of how an enterprise software company can thrive, offering counsel and proven solutions to ensure Vista companies can grow, evolve, and lead in their markets.

With insights from hundreds of software investments made by Vista over two decades, VCG works alongside portfolio management teams and Vista’s operating professionals to integrate best practices across business operations, talent management, product and technology, growth, and expansion, as well as other strategic value creation initiatives to enhance our ecosystem of enterprise software companies.

VCG is integral to Vista’s investment philosophy and vision, helping companies continuously improve and advance their growth and transformation goals.

Job ID: 2022-2425

External Company Name: Vista Equity Partners Management

External Company URL: https://www.vistaequitypartners.com/

Street: 401 Congress Ave

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