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Associate, Project Management - Ukraine

City/Country Location Details Bethesda, MD

Employment Status Full-Time Regular

Job Type Corporate

Job Title: Associate, Project Management - Ukraine

Grade: P2

Department: USG Programs

Reports to: Project Managers

Organization and Values:

DAI is a global development company committed to shaping a more livable world. We work on the frontlines of global development by transforming ideas into action and action into impact. Our projects tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. DAI has corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide.

DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner.

DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All of our positions are therefore subject to stringent vetting and reference checks.

This is a full-time hybrid position with Monday – Thursday in office work in Bethesda, MD.  

Function of the Position:

This position provides support to home office management, financial, and contractual oversight of U.S. Government-funded international development projects. This position will be assigned to a Portfolio and will primarily support project management work in that Portfolio. This position works with field teams to provide operational support for one or more projects. They will be working in a collaborative environment, responsible for helping projects achieve quality programming and development outcomes.

Roles and Responsibilities:

This position is responsible for the following key functions:

Project Management Support

· Act as a liaison to the field for day-to-day problem solving and support.

· Independently trouble-shoot common problems and escalates more complex issues to the Project Manager and follows up until resolved.

· Provide short-term coverage for traveling Associates.

Project Coordination

· Coordinate the administrative activities of the project including mobilizing and demobilizing staff and international consultants, maintaining project files, requesting purchases for goods and services, ensuring submission of project deliverables and close-down.

· Perform administrative tasks for several projects including mobilization, demobilization, AP adjustments, vendor invoice review, Procure to Pay requisitions, and iExpense auditing.

· Conduct routine auditing of grant and operations files to ensure compliance with USAID and DAI policies and procedures.

· Maintains files and ensures record retention compliance.

Contract Management

· Initiate requests for approvals, coordinates submissions for contract and subcontract modifications and coordinates all other requests for contract office support.

· Draft routine contractual documents using approved templates.

· Identify and synthesize potential issues and present possible solutions to the Project Manager and project team.

· Monitor compliance with contract and regulations and escalates as needed.

Financial Management

· Responsible for ensuring processing and review of project financial transactions and monthly project invoices.

· Review and process invoices and audits iExpense Reports.

· Create and/or maintain project budget tool and coordinates data entry from field and home office into project contract budget.

· Support monthly financial analysis, quarterly forecasts, and ad hoc financial reporting when requested.

· During realignments, identifies and trouble-shoots issues.

Business Development

· Serves as Proposal Pricer for proposals in their portfolio or other portfolios as needed. Associate Specialists are also expected to serve as country-specific information providers around client knowledge, partnering and local staffing.

Additional responsibilities as deemed necessary.

USG Business Unit Core Competencies

All staff hired into positions within the USG Business at DAI are expected to demonstrate these competences throughout their work and interactions with others.

• Collaborates Effectively: Recognizes the benefit of working with others from multicultural backgrounds; believes collaboration can lead to better and stronger contributions to USG; views relationships as long-term and meaningful; Communicates with empathy to cross-cultural audiences.

• Champions Inclusion:Treats others with honesty, respect, and consideration; promotes cross-cultural understanding and inclusion throughout the organization;demonstratesappreciation for the complex environments in whichDAIworks.

• Performs with Excellence:Thrives in all aspects of your roleand fosters an open and energizing environment that motivates self and peers to contribute their personal best and is reflective of USG’s vision and mission.

• Creates Innovative Solutions:Problem solvesandbroadens perspectives, while overcomingbiases to find solutions to complex challenges;seeks opportunities to experiment withnew approachesand grow/develop the skills of oneself and others.

• Drives Growth:Able to weigh the costs and benefits of actions both internally and externally and their impact on diverse markets and stakeholders; Understands priorities and behaviors necessary for personal and organizational growth.

• Navigates Risk:Integrates risk considerations into all aspects of work and planning; understands benchmarks for escalation of a risk-related issue or concern;makes decisions by gathering input from others and displaying trust of their recommendations, while also taking accountability for outcomes.

Minimum Qualifications

· Grade P2: Minimum of 1 year of relevant professional experience and a college degree. Equivalent combinations of education and experience will be considered.

· Strong administrative skills and meticulous attention to detail.

· Exceptional verbal and written communication.

· Advanced knowledge of MS Office, especially quantitative analysis in Excel.

· Experience developing and managing budgets, such as building and maintaining pipelines and forecasts, and supporting financial analysis.

· Experience or familiarity with record retention and administrative file management.

· Ability to work effectively in a team environment with limited direction

· Flexibility to adjust to changes in demands, new situations, or approaches.

· Ability to take initiative, with strong analytical and organizational skills

· Must be able to travel on assignments for DAI projects to all countries in which DAI implements projects

· Based in one of the following U.S. locations where DAI is registered: District of Columbia, California, Colorado, Florida, Georgia, Illinois, Maryland, Massachusetts, New Jersey, New York, North Carolina, Pennsylvania, South Carolina, Texas, Virginia, Washington.

Preferred Qualifications

· Experience with US Government project management.

· Proficiency in a second language (French, Spanish, Russian, or Arabic preferred).

Supervisory Requirements: None

Compensation & Benefits:

For employees working the United States, the full-time equivalent annual base salary for this position is expected to be between $56,626-$61,622. Salary for part-time employees will be prorated based on actual hours worked. Actual offers will be based on several factors including, but not limited to, qualifications, relevant education, experience, skills, seniority, performance, and business or organizational needs.

Eligible U.S. based employees will be able to enroll in medical, dental and vision insurance, plus a 401(k)-retirement plan with a company match. Additionally, employees will be eligible for company-paid annual leave (vacation & holidays), sick leave, and parental leave, as well as short- and long-term disability coverage. Detailed information will be provided at the time a formal offer is extended.

For employees working outside of the United States, compensation and benefits will vary based on location.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran.

DAI and its employees are committed to confronting discrimination in all forms, nurturing respect for our interpersonal relationships, and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races, ethnicities, and backgrounds in our continued effort to become a better development partner.

DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All our positions are therefore subject to stringent vetting and reference checks.

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