Burleigh County, North Dakota File Clerk / Legal Secretary in Bismarck, North Dakota
Terms: Full time / Non-exempt / Full Benefits
Salary: $16.35 to $18.14 per hour
Application Deadline: May 25, 2023
About the Role: Under supervision of the Administrative Supervisor or Legal Assistant II, is responsible for general clerical duties, sorts and distributes mail, classifies, stores, retrieves and updates generated information, answers telephones, typing correspondence, greets and directs the public, and maintains files.
One year experience in performing office activities or an equivalent combination of education and experience. Law office experience preferred.
Ability to lift and carry 10 pounds and repeatedly use a step ladder.
Ability to use a multiline phone and knowledge of phone etiquette.
Must have basic computer knowledge, be proficient with word processing software such as WordPerfect and/or MS Word, and possess excellent typing skills
Knowledge of appropriate legal terminology, legal forms, and legal files preferred.
Requires a high degree of written and/or verbal communication skills dealing with employees, clients, and the general public.
Ability to handle multiple duties and priorities under limited supervision.
Applicant will be subject to a post offer civil and criminal background check.
Primary Job Duties:
Refile files and maintain the file system.
Pull files for appropriate hearings and distribute those files to the appropriate attorneys.
Collect outgoing mail and distribute that mail to the appropriate entities and to the mailroom. Pick up the new mail, date stamp all pieces of mail, find State's Attorneys file number for each piece of mail, locate the appropriate files, and distribute those files to the appropriate staff persons.
Dispose and shred obsolete files in accordance with established retirement schedule or legal requirements. Scan documents and maintain electronic file system.
Receive and refer telephone calls, assist members of the public, and other receptionist duties as assigned.
Provide clerical assistance to include typing, filing, word processing, and documenting.
Process reports and citations, gather supporting documents, fingerprint reporting, and assist legal staff as needed.
Perform other duties as required and assigned.
A complete job description is available at the Burleigh County Human Resources Office.
Equal Opportunity Employer:
The employing agency does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or the provision of services, and complies with the provisions of the North Dakota Human Rights Act.