Job Information
City of Boise Administrative Assistant III in Boise, Idaho
Administrative Assistant III
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Administrative Assistant III
Salary
$17.02 - $20.21 Hourly
Location
Boise City Hall, ID
Job Type
Full Time Regular
Job Number
06726
Department
Public Works
Division
Engineering
Opening Date
06/21/2024
Closing Date
7/8/2024 12:00 PM Mountain
Description
Benefits
Questions
Summary Statement
If you're looking for an opportunity to work with a growing team, supporting the work of professionals and technicians in city infrastructure, we want to meet you! At the City of Boise, you can establish a meaningful career with long-term benefits. The City of Boise is currently hiring an experienced Administrative Assistant to support the Engineering Division within the Public Works Department.
Provides overall administrative support and front desk customer service for the public works engineering division.
This position works under general supervision.
The City provides top-notch healthcare for you and your family at little to no cost. Plus, a n actual pension plan , 401k matching, a wellness program, tuition reimbursement, paid parental leave, and more. Imagine that.
Essential Functions
Handles complex issues and problems and refers only the most complex issues to higher-level staff. Is capable of performing all duties of an Administrative Assistant I and II, and provides leadership coaching and/or mentoring to a subordinate group, as needed.
Works within the department's records management operation, including facilitating the retrieval, filing and storage of information following best management practices and quality control practices. Ensures all classification of official records, documents and other media procedures meet applicable city, state and federal legal requirements. Catalogs, scans, indexes, develops and reviews many department documents. Performs quality checks to ensure they are imaged and indexed correctly into the city’s document imaging system.
Provides comprehensive administrative support to the department or team, including online research, scheduling meetings and calendar support, and assisting with coordination of supply requests and travel arrangement tasks.
Facilitates effective communication within the team and with external stakeholders through email, phone, and in-person interactions. Performs primary front desk support and backup.
Enters and maintains data in computer systems and performs data analysis as required. Provides document and process tracking and follow-up.
Requirements
Required Knowledge, Experience, And Training
High school diploma or equivalent, and
4 years of experience providing administrative support duties for a unit or functional group supporting business operations, or
an equivalent combination of education and experience
Preferred Knowledge, Experience, And Training
Associate’s degree, and
5 years of experience providing clerical and/or administrative support in a technical or complex program or work environment.
Level of Knowledge:
- Proficient computer usage including related software
Ability To:
Provide excellent customer service
Analyze problems and make sound decisions
Adapt to changing priorities and a dynamic work environment
Display organizational skills
Pay close attention to detail
Communicate effectively in the English language at a level necessary for efficient job performance
Perform all essential functions as assigned by an authorized employee, supervisor and/or manager with or without reasonable accommodation.
Special Requirements
Applicants must be able to pass:
- City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation
Working Conditions
The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Efforts
While performing the duties of this job the employee is frequently lifting/carrying up to 10 pounds and occasionally lifting/carrying up to 35 pounds. Also, the employee is always pushing/pulling up to 20 pounds and frequently pushing/pulling up to 35 pounds. The noise level is occasionally moderate. Work includes sensory ability to talk and hear. Work in this position also includes close vision and distance vision. Employees will sit, stand, walk, stoop, kneel, crouch, crawl, reach and grasp. Position requires hand/finger dexterity.
Working Environment
The work environment will include inside conditions.
Top talent deserves top-notch benefits. The City is among the best in the Treasure Valley when it comes to the benefits and perks we offer our employees.
Most positions are eligible for the general benefits listed here; firefighters, police officers, senior managers, command staff, and directors may be offered other benefit plans.
Healthcare:
ZERO premium medical coverage option for you and your family
Low-cost dental and vision options.
Post-employment health savings account.
Retirement and Investment Plans:
PERSI retirement benefits
401(k) or 457b pre-tax investment options with employer match.
457b Roth after-tax investment options with no match
WellBeing Program:
Up to $500 cash per year for participants.
Alternative transportation incentives.
Paid Leave – City employees receive generous paid leave:
10 hours of vacation per month, and this increases the longer you stay with the City
12 paid holidays every year
8 hours of sick leave per month
10 weeks Parental Leave
Life & Long Term Disability:
Basic Life insurance at no cost to you
Long Term Disability insurance at no cost to you
Other optional benefits:
Pre-tax Flexible Spending Accounts
Supplemental Life Insurance
Supplemental Disability Insurance
Tuition reimbursement
Free local bus pass
Corporate discount programs
AFLAC
Employee Assistance Program for short-term counseling on work, family, finances, and personal issues.
Please visit our website for further details mybenefits.cityofboise.org