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Aerotek Accounts Payable Specialist in Brookfield, Wisconsin


1.) Accounts Payable / Job Cost a. New Projects i. Coordinate vendor setup upon receipt of subcontracts ii. Cross check addresses in AP and Accounting Checklist to W-9 information iii. Add subcontracts to the accounting checklist iv. Create waivers to be sent with subcontract v. Create billing policy to be sent with subcontract b. Ongoing i. Enter invoices to A/P, holding retainage on subs only on invoices greater than $1000 for one time subcontractors ii. Review accompanying lien waiver or obtain one if missing iii. Process general and administrative invoices iv. Check to confirm if checks should be processed as joint at time of input v. Obtain unconditional subcontractor and subcontractor supplier waivers from subcontractors after their first draw vi. Maintain supplier checklist attached to sub checklist for waivers vii. Maintain / update check held log for projects viii. Data entry of general accounts payable & expense reports ix. Assist with general filing as required c. End of Month i. Assist job cost accountants as needed with the monthly billing process 2.) General Accounting a. Accounts Payable File Maintenance b. Check preparation and distribution c. Enter insurance certificate expirations dates to AP Utilities d. Maintain W-9 alpha records e. Enter Federal W-9 FEIN to AP Utilities f. Enter change of address information to AP Utilities, the Accounting Checklist and share across departments g. Assist with sales tax returns 3.) Other Duties a. Assist VP Finance and Controller as required with special projects and other tasks i. Includes providing assistance to Job Cost Accountants as directed by Controller b. Coordinate with other accounting admin to assist with phone/reception duties as needed


Accounts payable, construction, Accounting, invoice processing, Advantage, Microsoft office, Finance, three way matching, AIA, Lien waiver, expense reports, filing, billing, w-9

Top Skills Details:

Accounts payable,construction,Accounting,invoice processing

Additional Skills & Qualifications:

Requirements: Education & Experience: 1.) High School Diploma or equivalent required, Associates degree in Accounting or Finance preferred 2.) 1 to 3 years’ experience in construction management accounts payable Knowledge & Skills: 1.) Proficient with Microsoft Office Products including but not limited to Excel, Outlook, and Word 2.) Strong accounts payable knowledge desired, detail orientated

Experience Level:

Entry Level

About Aston Carter:

Aston Carter is a distinguished global provider of recruitment and staffing services to companies requiring highly specialized business professionals. As a Best of Staffing® Client and Talent leader, Aston Carter has an unrivaled commitment to delivering first class service to clients and business professionals across a variety of disciplines, including Accounting and Finance as well as Governance, Risk and Compliance. With more than 60 offices across Europe, Asia Pacific and North America, Aston Carter provides local, regional and global expertise to drive value and meet our customers' unique needs. Aston Carter is a division of Aerotek. Aerotek is an operating company of Allegis Group, a global talent solutions provider.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.