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CUNY Administrative Assistant Level 1 (Provisional) - Restorative Dentistry

Job ID

27915

Location

NYC College of Technology

Full/Part Time

Full-Time

Regular/Temporary

Regular

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GENERAL DUTIES

This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone.

A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.).

This position is in CUNY's Classified Civil Service. The full specification is available on our web site at http://www.cuny.edu/about/administration/offices/ohrm/hros/classification/ccsjobs.html

CONTRACT TITLE

CUNY Administrative Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

* OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV OR CUNY ADMINISTRATIVE ASSISTANT *

New York City College of Technology (City Tech) of the City University of New York (CUNY), a comprehensive college in downtown Brooklyn offering 58 associate and baccalaureate degrees, invites applications for a CUNY Administrative Assistant in the Restorative Dentistry department, which is housed in the School of Professional Studies.

The Administrative Assistant will work closely with departmental leadership to provide comprehensive departmental administrative support and provide a front-line of communication for students in order to advance the School's mission and goals.

Reporting to the Chair of the Department of Restorative Dentistry, the CUNY Administrative Assistant will:

• Manage the daily administrative operations and communications, including maintaining the website and digital presence, in the Department of Restorative Dentistry (RESD).

• Serve as a liaison for students, faculty, and staff between RESD and administrative offices at the college.

• Coordinate, organize, and perform daily administrative duties; manage basic office functions such as communications, meeting schedules, work plans, and distributing information. Type letters, memoranda, charts, and similar materials. Prepare for, attend, and take minutes at all scheduled faculty and staff meetings.

• Enter and maintain departmental records such as inventory control records, course rosters, directories, and schedules. Update office databases, lists, and files to ensure completeness and accuracy.

• Assist in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.

• Provide instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules. Facilitate informational and orientation sessions for students and faculty. Facilitate campus visits and lecture series for visiting professionals and prospective student tours.

• Assist students with registration and continuous enrollment as well as navigating course selection, policies, and procedures; assist students with web-based platforms such as Degreeworks, CUNYfirst, Blackboard, and Schedule Builder.

• Lead proactive advising for all students on course enrollment, early career choices, academic standing, and other policies.

• Meet with instructional team members to assist with planning departmental and student activities.

• Report on activities and outcomes; assist with report writing, assessment, and data collection.

• Assist search committees with recruitment and on-boarding of instructors. Conduct job interviews to select office personnel.

• Facilitate ordering and purchasing of office supplies.

MINIMUM QUALIFICATIONS

Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.

1. Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4).

Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period.

2. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position.

3. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history.

4. Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other).

OTHER QUALIFICATIONS

* OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT (Assignment Level 1 / Pay Level 3 or Level 2 / Pay Level 4) OR CUNY ADMINISTRATIVE ASSISTANT *

The following knowledge, skills, and abilities are preferred:

• Bachelor’s degree is not required, but is preferred.

• Ability to work both independently and in group settings.

• Proficiency in Microsoft Office Suite, specifically Excel and Word.

• Knowledge of Microsoft 365, Outlook and Forms.

• Strong oral, written, and interpersonal communication skills.

• Effective writing, editing, proofreading, and presentation skills.

• Knowledge of FERPA.

• Knowledge of CUNY's academic and administrative processes and systems.

• Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff and community members.

• Experience using CUNYfirst (PeopleSoft) is a plus.

• Ability to communicate in languages outside of English is a plus.

COMPENSATION

$49,155

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates should provide a resume and cover letter.

CLOSING DATE

Open until filled with review of resumes to begin on or after February 2, 2024.

JOB SEARCH CATEGORY

CUNY Job Posting: Support Staff

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.