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NY HELP Yes

Agency Taxation & Finance, State

Title Office Assistant 2 (NY HELPS)

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 09

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $41399 to $50884 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Kings

Street Address 15 Metro Tech Center

City Brooklyn

State NY

Zip Code 11201

Minimum Qualifications COMPETITIVE MINIMUM QUALIFICATIONS: The selected candidate must be reachable on the eligible list for this title and location under Civil Service Law, Rules and Regulations.ORThe selected candidate must be eligible for a 70.1 transfer under Civil Service Law, Rules and Regulations.ORIf eligible via 55 b/c please provide a copy of your active letter of eligibility with your response.NON-COMPETATIVE MINIMUM QUALIFICATIONS: Current NYS employees with one year or more of qualifying permanent service as an Office assistant, clerical or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/38687titles.cfmOROne year of clerical experience.This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS titles, employees may take part in a promotion examination for which they are qualified.

Duties Description The incumbent will be required to perform the following essential functions:· Manipulate an alphanumeric keyboard to use a variety of software, word processing, spreadsheet and database applications to enter information, make inquiries and changes · Monitor databases throughout the day. Perform regularly scheduled daily review of data entered for print and mail jobs throughout the facility to ensure accuracy and timeliness and to verify job status · Complete job ticket information for print and mail jobs following established procedures and matrix of jobs · Communicate effectively via telephone and email to respond to Department staff inquiries regarding print and mail job requests · Prepare and analyze written reports for higher level staff. · Access the mainframe via a personal computer (85-90% of daily work schedule) · Prepare and type various department forms to complete print and mail request transactions · Photocopy and collate materials as directed · Set up and use manual and electronic office recordkeeping and file systems commonly used in business settings · Communicate effectively, both verbally and in writing, with staff throughout the entire print/mail facility · Assist with manual mailings and forms distribution as needed · Provide clerical assistance throughout facility as needed · Supervise clerical staff including mentoring staff and preparing staff evaluations of staff performance· Process payments and transmittals to banks, acknowledge and complete transmittals upon receipt from the bank· Operate office equipment such as telephones, photocopiers, scanning equipment, computers and printers to perform administrative duties as needed· Organize and track all office supplies, coordinate and track purchase requests · Complete mandatory employee and/or supervisory training · Work overtime during peak periods as needed· Handle sensitive applications, requests, and inquiries; adhere to the secrecy provision· Meet the Department’s time and attendance requirements· Comply with the Office of Human Resources Management, Affirmative Action, Code of Conduct, Ethics, and Internal Control rules, policies, and procedures· Supervise clerical staff including mentoring staff and preparing staff evaluations of staff performance· Process payments and transmittals to banks, acknowledge and complete transmittals upon receipt from the bank· Organize and track all office supplies, coordinate and track purchase requests· Handle sensitive applications, requests, and inquiries; adhere to the secrecy provision· Comply with the Office of Human Resources Management, Affirmative Action, Code of Conduct, Ethics, and Internal Control rules, policies, and procedures

Additional Comments Telecommuting and hours to be discussed during interview.SALARY PLUS LOCATION PAYNew York State is an equal opportunity employer. It’s the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.

Some positions may require additional credentials or a background check to verify your identity.

Name Christopher Johnston

Telephone 518-457-8459

Fax

Email Address Christopher.Johnston@tax.ny.gov

Address

Street WA Harriman State Office Campus

City Albany

State NY

Zip Code 12227

Notes on Applying Qualified Candidates should submit a letter of interest stating current title and how you qualify and resume.Please reference the vacancy ID number, job title and the Civil Enforcement Division in the subject line of your response. If eligible via transfer, you may be contacted for your Social Security Number for verification of your NYS service.