Job Information
Subaru of America Senior Administrative Professional - CFO in Camden, New Jersey
About Subaru
Love. It’s what makes Subaru, Subaru®. As a leading auto brand in the US, we strive to be More Than a Car Company®. Subaru believes in being a positive force in the communities in which we live and work, not just with donations but with actions that set an example for others to follow. That’s what we call our Subaru Love Promise®.
Subaru is a globally renowned automobile manufacturer known for its commitment to innovation, safety, and sustainability. With a rich history dating back to 1953, Subaru has consistently pushed the boundaries of automotive engineering to deliver vehicles that offer not only exceptional performance but also a unique blend of utility and adventure.
Subaru's company culture is built on collaboration, diversity, and a shared passion for our product. We foster an inclusive environment that encourages employees to bring their unique perspectives and talents to the table. Our team members are driven by a common goal: to create exceptional vehicles that inspire and delight our customers.
Position Summary
Maintains responsibility for general administrative duties for the Chief Financial Officer (CFO) and Finance department, including but not limited to answering phones, relaying messages, opening/distributing mail, scheduling meetings, making travel arrangements, and maintaining calendars. Prepares presentation materials including the development of PowerPoint presentations and reports. Performs accounting functions related to processing payments, invoices, and reconciliations and recording journal entries.
Major Responsibilities
Performs administrative functions and support for Chief Financial Officer (CFO) including:
Completes executive-level phone and written correspondence.
Maintains filing system for the Accounting department.
Performs event planning activities for the Accounting department (such as special occasion parties, training, team-building events, etc.).
Makes travel arrangements for CFO.
Orders and maintains office supply inventory for the Accounting department.
Processes and distributes mail for the Accounting department.
Processes Finance department invoices via Insyprus system.
Prepares confidential executive-level materials for various executive meetings.
Tracks employees’ Certified Public Accountant (CPA) educational hours and submits them via SmartPros system.
Sets up monthly financial meetings between CFO and Accounting management, as well as CFO and executive team, and creates monthly binder containing financial schedules from Accounting management in preparation for these meetings.
Coordinates with KPMG auditors with inquiries and confirmation letters. Sends out audit confirmation letters to stakeholders such as vendors, attorneys, etc.
Performs other support responsibilities for Accounting department including:
Creates PowerPoint presentations and other reports for the CFO or Directors within the Finance department.
Provides accounting and analytical support for the financial planning and analysis (FP&A) area.
Sends personal UPS invoices to employees (for their personal use of the UPS services) and collects and processes employees’ payments.
Collects payments related to Corporate Vehicle Administration (CVA) and Risk Management (deductibles).
Completes monthly journal entries in Oracle for processes including warranty recovery, service shop, and parts payments, as well as company credit card transactions.
Updates warranty recovery worksheet on a monthly basis, adds monthly invoicing, and tracks all payments (including wires, credit memos, lockbox, and checks).
Processes monthly company credit card transactions in office or virtually, including reconciling these transactions and providing a monthly report to Accounts Receivable along with a detailed report of all Regional Distribution Center (RDC) employee billing/accounting activity to Accounts Receivable Manager for RDC’s activity.
Additional Responsibilities
Serves as the Accounting department’s desk move coordinator, which includes making sure that each employee has a name tag, coordinating requests for IT, overseeing that the move occurs with minimal disruption, sets up new employees with supplies, etc. Alerts Corporate Facilities of any new employees with their name and the new location of workstation.
Completes special projects as needed.
Required Skills & Personal Qualifications
4 to 6 years of relevant experience
Excellent verbal and written communication with all levels of personnel.
Ability to work well under pressure.
Excellent organizational and time management skills.
Ability to work with and safeguard confidential information.
Knowledge of Oracle systems.
Proficient in Microsoft Word, PowerPoint, and Excel (ability to create formulas, maintain workbooks, etc.).
Basic Accounting and analytical skills to perform certain accounting functions.
Education Requirements: Associate’s Degree required; equivalent experience will be considered in lieu of degree
Work Environment
Internal Work Environment: Prolonged sitting at desk, on phone calls, copying at copier, sorting and delivering mail
Travel Required: 0%
FLSA STATUS: Non-Exempt
Compensation: The recruiting base salary range for this full-time position is $50,000 – 68,000 / year. Within the range, individual pay is determined by factors, including job-related skills, experience, and relevant education or training. (Internal Job Grade: A2) In addition to competitive salary, Subaru offers an amazing benefits package that includes:
Medical, Dental, Vision Plans
Pension, Profit Sharing, and 401K Match Offerings
15 Vacation days, 9 Company Holidays, 5 Floating Holidays, and 5 Sick days.
Tuition Reimbursement Program
Vehicle Discount Programs
See our Careers landing page for additional information about our compensation and benefit programs.