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West Texas A&M University Administrative Associate IV in Canyon, Texas

Job Title

Administrative Associate IV

Agency

West Texas A&M University

Department

Purchasing Office

Proposed Minimum Salary

$12.36 hourly

Job Location

Canyon, Texas

Job Type

Staff

Job Description

The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our diverse workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits at https://www.wtamu.edu/business-finance/human-resources/benefits.html

The Administrative Associate IV will provide general support to the office of Procurement and Contracts and will provide administrative support to the Director of Procurement. Assists in the planning of special events and maintains files, records and other electronic databases. Assists with compilation of reports and monitors compliance with policies and procedures.

Responsibilities:

  • Provides advanced administrative support and may serve as a personal assistant. Maintains office schedules and appointments. First point of contact for visitors and vendors to the department.

  • Responsible for entering vendors into USAS and Colleague. Entering routine requisitions into Colleague, entering contracts into contract management software and entering fixed assets.

  • Supports buyers and contract specialist with research and provides advanced administrative support

  • Explains, applies, interprets, and communicates policies and procedures. May monitor compliance with policies and procedures.

  • Assists in the planning of special events including but not limited to Buff Business and Buff Academy. Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food.

  • Coordinates the maintenance of files, records, office supplies, or equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, or materials.

  • Assist Director with creation of reports including but not limited to contracts and HUB

  • Other duties as assigned by Unit Head.

Necessary Qualifications:

  • High school diploma or equivalent combination of education and experience.

  • Four years of related experience.

  • Knowledge of email, word processing, spreadsheet, and database applications.

Applicant Instructions:

Please include the following with your application:

  • Cover letter

  • Resume

  • Three references

Please attach all documents in the attachment box at the bottom of the “My Experience” page before continuing through the application. Please use the “Upload” button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at hr@wtamu.edu .

Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

West Texas A&M University is a four-year public university that serves a diverse population of more than 9,900 students representing 48 states, 55 countries and four U.S. territories. In 2016, The Chronicle of Education recognized WTAMU as a “Great College to Work For” in its annual survey on the academic workplace. WTAMU’s more than 800 employees enjoy a growing, dynamic university built on a foundation of respect, support, camaraderie, engagement and dedication, while students thrive in an atmosphere committed to personal attention and teaching excellence.

West Texas A&M University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to

diversity.

If you need assistance in applying for this job, please contact (806) 651-2114.

Useful Links:

  • Benefits at https://www.wtamu.edu/administration/human-resources-benefits.aspx

  • Employment at https://www.wtamu.edu/administration/human-resources-employment.aspx

  • Holidays at https://www.wtamu.edu/administration/human-resources-holidays.aspx

  • Leave Programs at https://www.wtamu.edu/administration/human-resources-leave-programs.aspx

  • Human Resources Home at http://www.wtamu.edu/administration/human-resources.aspx

  • Retirement Programs at https://www.wtamu.edu/administration/human-resources-retirement-programs.aspx WTAMU Home at http://www.wtamu.edu/

  • WTAMU Accessibility at http://www.wtamu.edu/about/web-accessibility.aspx

  • WTAMU Privacy Statement at http://www.wtamu.edu/about/privacy-statement.aspx

  • Human Resources Contacts at https://www.wtamu.edu/administration/human-resources-contact-us.aspx

  • University Contacts at http://www.wtamu.edu/about/contact-us.aspx

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