Job Information
University of North Carolina at Charlotte Administrative Support Specialist in Charlotte, North Carolina
Position Number: 006006
Department: College of Science (Col)
Employment Type: Permanent - Full-time
Months Per Year: 12
Essential Duties and Responsibilities:
Provide specialized administrative support for the College of Science’s Associate Dean for Academic Administration and Associate Dean for Research and Graduate Education. As needed, provide administrative support to the Associate Dean for Undergraduate Student Affairs.
Compile and summarize financial data for budget management and reporting.
Assist Associate Deans with coordinating and prioritizing funding requests, special expenditures, professional travel, and part-time faculty payments based on account balances.
Prepare and review reports, forms, and documents for distribution.
Process financial documents related to travel, purchase orders, E-forms, budgets, etc.
Communicate professionally with internal and external constituents on behalf of the Associate Deans.
Comply with University and State policies and procedures.
Work with confidential and sensitive information related to faculty, staff and students.
Maintain an electronic organized filing system for the College of Science Associate Deans.
Serve as a resource to others on a variety of technical subjects including office equipment, software applications, and information processing.
Minimum Experience / Education:
Required Minimum Qualifications:
Graduation from high school and one year of related office experience; or an equivalent combination of education
and experience.
University Preferred Qualifications:
Graduation from high school and demonstrated knowledge, skills, and abilities gained through three years of specialized office experience or an equivalent combination of education and experience.
Preferred Education Skills and Experience:
Bachelor’s Degree and one year of experience working in a Higher Education setting is strongly preferred.
Experience or proficiency using BANNER Finance or similar university financial systems is highly desired.
A candidate that is willing to work in an energetic and multi-tasking environment that involves students, faculty, staff, administrators, and visitors with regional and international backgrounds is preferred.
Advanced competency using Windows, Google and MS Office suite software is preferred.
Excellent customer service (written and verbal communication) and proactive organizational skills are required.
Strong attention to detail is needed for position.