Job Information
Naylor Building Partnerships Office Coordinator in Charlotte, North Carolina
Naylor Building Partnerships Inc. is currently seeking an Office Coordinator to join our team in Charlotte, NC.
Key Responsibilities:
Reception/ Dispatch
Handling internal and external customer inquires both by telephone and email.
Dispatching field technicians to various service calls according to priority levels, technician availability and skill set.
Coordinating after hours work to be done, schedule and follow-up with technicians regarding work to be performed.
Coordinate courier services and receive all couriered envelopes and packages.
Asset Management
Manage uniform program, i.e. distribution of vouchers, following up on uniform discrepancies, updating uniform systems when employees join or leave Naylor etc.
Ordering and managing company phone replacements.
Office Administration
Assist with the on-boarding of new employees (i.e. setting up phones, printing out forms, guiding new hires through orientation process).
Maintain office supply inventory and ensure stock room is organized and replenished.
Manage subcontractors for the office, which includes cleaning staff, water and lawn maintenance and equipment repairs.
Place orders for business cards/printing items.
Coordinate special events.
Booking flights, hotels, cars.
Oversee the apprenticeship program coordination.
Education/ Experience:
2+ years administrative experience
High School diploma or equivalent (minimum)
Excellent verbal and written communication skills
Professional phone manner
Proficiency with MS office specifically Microsoft Excel, Word, and Outlook
Ability to multitask in a busy office environment
Willingness to take on other duties as needed
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