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Description We are offering a contract to hire employment opportunity for an Administrative Coordinator in the legal industry, based in Chattanooga, Tennessee. This role involves a diverse range of administrative and supportive tasks within a professional office setting, requiring excellent organizational skills and attention to detail.

Responsibilities:

• Answering phones and directing calls to appropriate personnel in a timely and professional manner

• Providing a warm and professional welcome to clients and visitors

• Maintaining the organization and cleanliness of the lobby, reception area, and conference center

• Managing the scheduling of conference rooms, ensuring all technology and catering needs are met

• Managing daily client check deposit lists and issuing necessary operating account checks

• Coordinating the set-up and take-down of events, including ordering food

• Handling the filing of legal documents at the courthouse and conducting necessary deliveries and pickups

• Efficiently routing internal and external correspondence

• Preparing and processing Fed-Ex shipments

• Receiving, sorting, and distributing incoming mail in a timely manner

• Maintaining and replenishing stock for pantry items

• Typing memoranda, correspondence, and other documents

• Providing backup support to legal secretaries when needed

• Saving documents into the document management system

• Assisting with various clerical duties and special projects as assigned by the Office Administrator. Requirements • Minimum of 1 year of experience in a legal administrative role or related field

• Proficiency in Microsoft Office Suite (MS Word, Microsoft Excel)

• Experience with answering multi-line phone systems

• Proven ability in administrative office tasks

• Experience in mail distribution and document scanning

• Proficiency in data entry tasks

• Willingness to run errands as needed

• Experience in setting up and cleaning up conference rooms

• Strong organizational and multitasking abilities

• Excellent communication and interpersonal skills

• Ability to maintain confidentiality of sensitive information

• Ability to work independently and as part of a team.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .