Job Information
City of Chicago Administrative Assisant II - Office of the City Clerk in Chicago, Illinois
412094BR
Auto req ID:
412094BR
Company:
City of Chicago
Job Code:
Administrative_Assistant Clerical
Job Description:
Under general supervision, the class performs administrative, clerical, and secretarial duties for a city manager; and performs related duties as required.
ESSENTIAL DUTIES:
Compiles documents and obtains data from various sources to prepare programmatic and administrative reports
Creates and maintains spreadsheets and formats and types reports using various software packages
Reviews incoming correspondence and drafts standard responses for supervisor’s signature
Proofreads documents and correspondence submitted for supervisor’s review
Answers telephones, responds to inquiries and directs calls
Processes payment vouchers, benefits claim forms and travel and mileage reimbursement requests
Organizes and maintains program records and office files
Explains program procedures and departmental policies to the general public and staff
Relays directives and distributes information to staff as directed
Performs various clerical duties to relieve supervisor of administrative and clerical detail
May be required to conduct point of sales transactions in person and via online sales
And, other job-related duties as assigned
Position Title:
Administrative Assisant II - Office of the City Clerk
Job Category:
Assistant
Minimum Education Required:
High School/GED
Certificates/Security Clearances/Other:
THIS POSITION IS IN THE CAREER SERVICE
Residency Requirement: All employees of the City must be actual residents of the City as outlined in 2-152-050 of the City of Chicago Municipal Code. Proof of residency will be required.
Location: 121 N. LaSalle Street, RM 107, Chicago, IL 60602
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.
City*:
Chicago
Additional Qualifications/Responsibilities:
Qualifications
MINIMUM QUALIFICATIONS :
Two years of administrative or secretarial experience, or an equivalent combination of training and experience.
Preference will be given to candidates possessing the following:
Associate’s degree or higher
Previous work experience communicating via email with internal and external customers
Previous work experience performing administrative, secretarial, and front-line customer service duties in a large, fast paced organization
Previous experience using data management software
Previous cash handling experience
Previous work experience with Microsoft Suite
State*:
Illinois