Job Information
City of Chicago ADMINISTRATIVE SERVICES OFFICER I in Chicago, Illinois
Description:
BID/JOB ANNOUNCEMENT
Administrative Services Officer I
Department of Public Health
People, Policy, & Process Improvement
Number of Positions: 1
(Additional vacancies possible pending budget approval)
Starting Salary: $64,668
This position is open to the public and all current City employees covered under the City’s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.
BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND
Check the box on your profile titled “Currently employed by the City of Chicago”
Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)
Select your correct bargaining unit
FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION
Applications for this position will be accepted until 11:59pm CDT on 09/23/2024
WORKING WITH THE CHICAGO DEPARTMENT OF PUBLIC HEALTH
Mission: To work with communities and partners to create an equitable, safe, resilient and Healthy Chicago.
ROLE SUMMARY
As an important member of the human resources team in the People, Policy & Process Improvement Bureau, the Administrative Services Officer I role supports personnel operations. The Administrative Services Officer I coordinates and performs tasks to facilitate the hiring process.
ESSENTIAL DUTIES
Acts as a personnel officer, administering personnel programs and personnel processing operations, maintaining employee personnel records, and interpreting personnel policies and procedures for employees. Coordinates work efforts with the City’s Department of Human Resources and vendor on matters relating to classification, recruitment, employee selection and hiring procedures, and other areas of personnel administration.
• Works with managers and outside vendor to coordinate the interviewing, hiring, and processing of departmental employees·
• Prepares and oversees the preparation and processing of personnel forms to initiate personnel actions (e.g., appointments, promotions, separations, leaves of absence, accidents, medical and drug screens, other personnel transactions.
• Processes merit increases
• Prepares and processes payrolls
• Maintains and supervises staff maintaining timekeeping records and preparing and processing payrolls
• Provides information and responds to employee inquiries regarding benefits, pay, and personnel programs and processes
• Provides new employee orientation and coordinates training and staff development activities
• Interprets and explains personnel policies and procedures to managers and supervisors
• Acts as liaison with other City departments and vendor regarding the processing of personnel and payroll actions and the administration of personnel programs
• Prepares reports regarding overtime, staffing, and personnel activities for management review
• Assists in annual budget preparation by providing staffing and payroll cost information, as require
• Acts as Kronos Security Officer and processes work schedule changes
• Handles transfer requests
• Processes and monitors unit's expenditures and maintains related budgetary records (e.g., tuition reimbursements, mileage checks, jury duty checks, purchase of supplies)
• Provides employment verifications as needed
• Conducts exit interviews
Additional duties may be required for this position
Location: 111 W. Washington Street, 4th Floor, Chicago, IL 60602
Days: Monday - Friday
Hours: 8:30AM – 4:30PM
THIS POSITION IS IN THE CAREER SERVICE
Qualifications:
MINIMUM QUALIFICATIONS
Graduation from an accredited college or university with a bachelor’s degree in Human Resources Management, Business Administration, or a directly related field, plus one year of professional personnel experience, or an equivalent combination of education, training, and experience.
KNOWLEDGE, SKILLS, ABILITIES, AND OTHER WORK REQUIREMENTS
Knowledge
Some knowledge of:
• Experience with Taleo
• Experience with Business Objects
• Experience with CHIPPS
• Experience with CATA
• Experience with HIPPA Laws
• Experience processing FMLA
Skills
• Strong verbal and written communication skills
• Proficient in Microsoft Office Suite
• Adept at learning new software
• Exercises good judgment
• Pays attention to detail
• Dependability
Abilities
• Ability to use mathematics and work with numbers
• Ability to handle multiple tasks efficiently
• Ability to work well with others
SELECTION REQUIREMENTS
Interview: MS Teams
Testing: Exercise to be completed before interview.
APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.
COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.
City of Chicago
Brandon Johnson, Mayor