Job Information
American Medical Association Program Administrator (Hybrid) in Chicago, Illinois
Program Administrator
Chicago, IL (Hybrid)
The American Medical Association (AMA) is the nation's largest professional Association of physicians and a non-profit organization. We are a unifying voice and powerful ally for America's physicians, the patients they care for, and the promise of a healthier nation. To be part of the AMA is to be part of our Mission to promote the art and science of medicine and the betterment of public health.
We continuously work to embed equity in our internal practices and are committed to increasing the diversity of our staff across all levels of the organization. We intentionally work to create the right conditions to enable our employees to feel that they can be their authentic selves and fully participate in the life of the enterprise.
We encourage and support professional development for our employees, and we are dedicated to social responsibility. We invite you to learn more about us and we look forward to getting to know you.
We have an opportunity at our corporate offices in Chicago for a Program Administrator on our Marketing & Member Experience team. This is a hybrid position reporting into our Chicago, IL office, requiring 2 days a week in the office.
The Medical Student Section (MSS) Program Administrator is responsible for managing key programs and projects for the Section and in that capacity (1) implements projects for the MSS with an emphasis on Annual/Interim meetings, Region Meetings, National Service Project, and other Section events as assigned; and (2) contributes to the Section’s policy-making efforts by supporting MSS Assemblies and Standing Committees.
RESPONSIBILITIES:
Governance and Section Activity
Supports Section leaders (committees and regions) in policy-related aspects of strategic planning and program development.
Builds, manages, and sustains professional relationships with Governing Council members and other Section leaders. Supports the work of Section committees and other leadership groups as assigned.
Contributes to the planning and execution of Section Governing Council meetings, Annual/Interim meetings, and other Section events.
Manages Section communications, and develops and implements a communications plan for multiple channels, including email, social media, and web.
Provides support to and manages communications with MSS local campus sections, and contributes to the development of strategy for building local campus sections.
Manages Section process for soliciting nominations and vetting candidates for leadership positions within the Section, the AMA, and organized medicine.
Completes other tasks and projects for MSS and other Sections as assigned.
Policy-making and Subject Matter Expertise
Contributes to the MSS policy-making efforts as directed, which may include researching policy and advocacy topics, preparing resolutions and reports, and supporting Section policy-making processes. Analyze policy, data, and the research literature on key medical student related issues.
Researches issues of interest to Section members.
In collaboration with MSS Policy Analyst, prepare AMA reports, position papers, and correspondence/briefing materials for the Board of Trustees and senior management.
May include other responsibilities as assigned
REQUIREMENTS:
Bachelor's degree from an accredited college or university required.
3+ years of experience in association management and meeting management with an interest in supporting health care policy development. Knowledge of basic health policy topics and medical students preferred.
Excellent writing, editing, presentation, and communication skills, including demonstrated ability to write a diverse range of material.
Polished interpersonal skills, including well-developed relationship building with physicians and staff.
Strong organization and prioritization skills.
Able to effectively work with and communicate with numerous stakeholders while managing resources and demands.
Well-developed project management skills including the ability to initiate, manage, and execute multiple projects in a fast-paced team environment under tight time constraints.
Travel and extended hours, nights, and weekends as business demands dictate, required.
The American Medical Association is located at 330 N. Wabash Avenue, Chicago, IL 60611 and is convenient to all public transportation in Chicago.
We are an equal opportunity employer, committed to diversity in our workforce. All qualified applicants will receive consideration for employment. As an EOE/AA employer, the American Medical Association will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, age, national origin, sexual orientation, gender identity and veteran or disability status.
THE AMA IS COMMITTED TO IMPROVING THE HEALTH OF THE NATION