Job Information
Walla Walla University Acquisition Specialist in College Place, Washington
Acquisition Specialist Department: Library* Status: Regular, Part Time (26 hours per week) *Pay range: $17.23 - $19.56 per hour Benefits: May include free tuition, retirement, paid time off, and more. To learn more and apply, visit, jobs.wallawalla.edu**.
POSITION SUMMARY** Responsible for oversight of fiscal spending for the Libraries' capital and operating budgets; evaluates and monitors budgetary expenditures using the library's cloud-based Integrated Library System (ILS), Alma and various in-office systems, including creating, designing and maintaining financial reports; administers all aspects of ordering, receiving, processing and claiming of print and electronic materials; establishes and maintains interpersonal contacts with university accounting office personnel, publishers and vendors; collaborates daily with all library staff involved in selection and processing of materials; purchases supplies and equipment for library, managing expenditure decisions and vendor selections.
ESSENTIAL RESPONSIBILITIES 1. Manages the purchasing of monographic print resources, media materials and electronic monograph or subscription items. Best-practice methods of searching, confirming, entering, ordering and tracking materials are implemented. 2. Manages receiving of library materials for main, branch, and specialized libraries. Best-practice methods of package-opening, damage-checking, order verification, receiving, gift processing, invoicing, payments and vendor communications are implemented. 3. Manages library capital budget. Duties include spending reports, budget analyses and fiscal-year reconciliation and closing. 4. Manages library operating budget. Duties include purchasing, inventory tracking, monthly reconciliation and spending reports. 5. General Office Procedures include sorting mail, answering phones, paper/electronic file management, meeting minutes, and email monitoring. 6. Performs other duties as assigned formally or informally, orally or in writing.
ADDITIONAL RESPONSIBILITIES "Non-essential" If a duty takes up less than 5% of the employees' time and is not viewed as a critical function it is likely considered "non-essential" within the context of the ADA. These duties could be reassigned to another employee in order to allow a disabled individual to hold the position. • N/A.
SUPERVISION RECEIVED & GIVEN Supervision Received: Employee receives general instructions regarding scope of and approach to projects or assignments, but procedures and techniques are left to the discretion of the employee. Employees are expected to operate with a reasonable degree of independence. Supervision Given: No
QUALIFICATIONS • Education: Bachelor's degree in any area, Bachelor's degree in accounting preferred. • Licensure/Certification: N/A • Experience/Skills: Excel • Years of Experience: 6-12 months, 1-3 years preferred. • Quality/Compliance: Achieving a standard of excellence with our work processes and outcomes, demonstrating good attention to detail, honoring University policies and all regulatory requirements, and maintaining confidentiality. • Customer Focus: Striving for high customer satisfaction, going out of our way to be helpful and pleasant, making it easy as possible on the customer rather than our department or the University. • Communication: Balancing listening and talking, speaking and writing clearly and accurately, influencing others, keeping others informed. • Collegiality: Being helpful, respectful, approachable and team-oriented, building strong working relationships and a positive work environment, and ability to relate to and work with diverse groups of people. • Initiative: Taking ownership of work resp