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EMCOR Group A&D Administrative Assistant - Columbus in Columbus, Ohio

Description

About Us:

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.

We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.

With 12 locations and over 950 employees, including 600 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties may be assigned.

  • Responsible for accounts receivable, including tracking past due accounts for Alarm and Detection Department.

  • Maintain all records in Falcon, including open tickets, creating new sites, and printing off monthly work orders for all alarm technicians.

  • Distribute and track national accounts for alarm and detection.

  • Take incoming service calls and distribute to alarm technicians.

  • Responsible for billing and accruals for the Alarm & Detection Department.

  • Process payroll for alarm technicians, including obtaining employee time information, submitting time information to the Payroll department for alarm technicians, and checking the edit listing before the check run.

  • Prepare quotes.

  • Responsible for mailing, faxing, photocopying, answering phones, and filing as needed.

  • Assist Alarm & Detection Manager with scheduling manpower for the alarm technicians

  • Attend weekly alarm and detection meetings and take notes.

  • Drop off bids and run errands as needed.

  • Order material and equipment for Alarm and Detection.

  • Sign checks from office checkbook.

  • Pick up permits or drop off when needed.

  • All billing for City of Columbus Contracts (service, inspections, alarm and detection).

  • Process all billing for HNB through Work Oasis – Columbus office.

  • Maintain records of licensing and certifications for assigned personnel for the Alarm and Detection Department.

  • Assist in any issues or corrections needed by the Corporate Branch for the Alarm & Detection Department.

  • Handle customer requests for Alarm & Detection Department.

  • Send monthly CIP reports.

  • Update daily google calendar for fire alarm technicians.

  • Submit and code credit card receipts and statements for the Alarm & Detection Department.

  • Process subcontracts and new monitoring contracts for the Alarm & Detection Department.

  • Review daily monitoring accounts and update account information as needed.

Qualifications:

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education / Work Experience:

  • High School Diploma or GED is required.

  • 5+ years of previous administrative experience is required.

  • Experience in the construction industry is a plus.

Computer Skills:

  • Computer Skills: Significant experience with Microsoft Office applications (e.g., Word, Excel, PowerPoint).

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here (https://recruiting.ultipro.com/EMC1002EMCGI/JobBoard/cc563430-39f7-4c82-bdfe-62f295bd857a/?q=&o=postedDateDesc&w=&wc=&we=&wpst=) . Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

Qualifications

Education

Required

  • High School or better

Preferred

  • Technical/other training or better

Experience

Required

  • 3 years: Administrative experience

Preferred

  • Previous experience in the constriction industry

  • Basic accounting experience with A/P, A/R, & billing a plus

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