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As the Executive Assistant to the COO, you will be pivotal in supporting the COO as they transition into their new position at Omnicell. This is an exciting opportunity to assist a key leader in joining our organization, ensuring a smooth integration into the company while managing day-to-day administrative tasks. Your focus will be on efficiency, confidentiality, and proactive support. This role offers high visibility within the organization and requires discretion to handle complex and confidential matters.

Key Responsibilities:

• Manage the COO’s dynamic calendar, prioritizing and rescheduling meetings as needed to ensure efficient time management.

• Oversee domestic and international travel arrangements, including visas and documentation, to support the COO’s busy travel schedule.

• Ensure smooth communication between the COO, Chief of Staff, and internal departments, demonstrating leadership to maintain credibility, trust, and support across the organization.

• Work closely and effectively with the COO and Chief of Staff offices, anticipating needs and providing the highest level of proactive support to enable smooth operations.

• Develop and organize meeting materials, reports, and presentations, maintaining secure and organized records to support effective decision-making.

• Coordinate and plan meetings, conventions, and special events, negotiating services to ensure quality and cost-effectiveness.

• Track and reconcile the COO’s expense reports using Concur, and develop and manage the department budget to ensure accurate and timely financial management.

• Work closely with the Executive Assistant (EA) team on board and earnings preparation, and provide back-up coverage as necessary to ensure seamless support during critical periods.

• Serve as the primary point of contact between the COO and internal/external stakeholders, handling confidential matters with discretion.

Required Knowledge, Skills, and Characteristics:

• Advanced skills in Microsoft Office (Outlook, PowerPoint, Excel, Word) to support variousadministrative tasks.

• Exceptional ability to manage multiple tasks efficiently and prioritize effectively in a fast-paced environment.

• Strong verbal and written communication skills, with a focus on clarity andprofessionalism in all interactions.

• Ability to handle sensitive information with the utmost confidentiality, ensuring trustand integrity.

• Demonstrates initiative, anticipates needs, and independently resolves issues withminimal supervision.

• Flexible in managing changing priorities and occasional ambiguities, ensuring continuedsupport.

• Maintains a meticulous approach to tasks, ensuring accuracy in all work.

• Works well with others and fosters a supportive, team-oriented environment.

• Provides high-quality service to internal and external stakeholders, ensuring their needsare met.

• Maintains composure and delivers high-quality work under pressure, ensuring continuedperformance.

Basic Qualifications:

• 5+ years of experience supporting C-Level executives, preferably a COO

• Experience in a publicly traded company

Preferred Qualifications:

• Bachelor’s degree in business or communications

• Experience with board interactions and video conferencing tool

Since 1992, Omnicell has been committed to  transforming pharmacy care  through  outcomes-centric innovation  designed to optimize clinical and business outcomes across all settings of care. We strive to be the healthcare provider’s most trusted partner by our guiding promise of “Outcomes. Defined and Delivered.”  

Our comprehensive portfolio of  robotics, smart devices, intelligent software, and expert services  is helping healthcare facilities worldwide  to improve business and clinical outcomes  as they move closer to the industry vision of the Autonomous Pharmacy. 

Our guiding principles inform everything we do: 

• As Passionate Transformers , we find a better way to innovate relentlessly. 

• Being Mission Driven, we consistently deliver on our promises. 

• Our Entrepreneurial spirit makes the most of EVERY opportunity for innovation. 

• Understanding that Relationships Matter creates synergies that yield the greatest benefits for all.

• In Doing the Right Thing , we lead by example in ALL we do. 

We value creating an inclusive culture and a healthier world through ESG initiatives, Employee Impact Groups, learning, well-being programs, and more. Join us in transforming the pharmacy care delivery model, making patient care safer and smarter for all.

About The Team

Omnicell is dedicated to fostering a diverse and inclusive workplace. We welcome applications from all individuals, valuing a wide range of perspectives and backgrounds. As an equal opportunity employer, we do not discriminate based on race, gender, religion, sexual orientation, gender identity, national origin, veteran status, or disability. We are committed to making our recruitment process accessible to everyone. We offer support and reasonable adjustments for individuals with disabilities during our hiring process. If you need assistance, please contact us at Recruiting@omnicell.com .

At Omnicell, respect for privacy and confidentiality is paramount. We adhere to strict policies to prevent discrimination or retaliation against those who engage in open conversations about compensation. However, employees privy to compensation information as part of their job role are expected to maintain confidentiality, except in specific circumstances outlined by law, such as during formal complaints, investigations, or as required by legal obligations.

Please note that Omnicell reserves the right to modify job roles and responsibilities as needed to meet our organization's evolving needs and drive our mission forward.

Job Identification: 3310

Job Category: Executive Assistance

Posting Date: 09/28/2024, 11:53 AM

Job Schedule: Full time

Locations: Austin, TX, United States

Fort Worth, TX, United States

Cranberry Township, PA, United States

Job Level: Experienced

All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.