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Aston Carter Project Coordinator in Deerfield, Illinois


Project Coordinator:

-Entering quotes from vendors into ARIBA software system

-Data Entry, Analytics and reporting of information around materials and material orders, supply chain, etc.

-Reporting and analysis back to Sr. Leadership and partner teams

-Communication with vendors, partner groups, and follow up/project management

-We are involved in all of the material needs for construction projects within the stores

-email concerns and questions submitted to this team, come into email que/inbox

-expect a spoke in issues and questions via email - get email and forms - go to system (web-based), open and monitor reports, check in and follow up with who it is assigned to, follow up

-MS Excel - take imported data and format

-Resolves questions and problems submitted by retail stores via email (que)

-Direct complex questions and problems to level staff and other internal members

-Use Microsoft Excel to log and track inquiries, track data in charts and tables - check status of items - follow up

-document store interactions and records, complaints and comments in system

-Contact stores to respond to inquiries or notify them of results, adjustment, next steps, etc.

-Review prints and capturing order needs for a particular store location

-Partner with various internal teams, procurement department, vendors, and warehouses to ensure all items are ordered and delivered to the correct locations

-Field related – providing reporting to the field on ETA’s of materials for the program and working with them on any items that need to be reordered if lost/damaged/missing

• Moderate understanding of excel: filtering, color coding, vlookups or pivot tables

  • • High communication skills – must be able to work with a diverse team

• Self-starter – able to pick up a project and run with it

• Organization – must be able to organize meeting notes, training, emails, etc to stay on top of all deliverable

Additional Skills & Qualifications:

Soft Skills:

Detail oriented, quick learner, and flexible


-HS Diploma (Bachelor preferred)

-2+ years of corporate experience (customer service, administrative, project coordinating)

-Strong MS Excel - Intermediate skills a must (spreadsheet management, reporting, analysis)

-Data Analysis experience

-Strong data entry skills, proficient typing, strong in Excel and Access. Must place accurate orders and work with internal teams to help validate order accuracy, ship dates, etc.

-Customer service – strong verbal skills, must feel comfortable on the phone working with the field (general contractors, project managers, etc), vendors, and coordinating deliveries with warehouses

-Resolving issues quickly i.e. missed deliveries, lost materials (reorders) at store level, etc.

-Inventory management experience is a plus

About Aston Carter:

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email ( for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.