Job Information
State of Colorado Fleet and Operations Coordinator in Denver, Colorado
Fleet and Operations Coordinator
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Fleet and Operations Coordinator
Salary
$49,848.00 - $59,820.00 Annually
Location
Denver, CO
Job Type
Full Time
Job Number
LAA-00089-6/2024
Department
Department of Law
Division
Administration
Opening Date
06/20/2024
Closing Date
7/8/2024 11:59 AM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
1300 Broadway, Denver, CO 80203
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
mercedes.chansisourath@coag.gov
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
This position is open only to Colorado state residents.
Come join the Department of Law (DOL) where we are principled public servants who are innovative and better together. OurFleet and Operations coordinator provides office wide assistance related to various operational functions needed within the Department. You will be the primary customer service point-of-contact for the Unit by facilitating the efficient and effective use of the Department’s vehicle fleet, coordinating general maintenance and oversight of the fleet, and becoming the DOL expert on the AGILE Fleet system. If you're interested to learn all that our office does on behalf of the residents of CO, we encourage you to apply today!
WHO WE ARE
The Office of the Attorney General/Department of Law is the "People's Lawyer." The Attorney General, Phil Weiser, was elected by the people of Colorado and is the State's chief lawyer and law enforcement official. Our vision for the Department of Law is: "Together, we serve Colorado and its people, advancing the rule of law, protecting our democracy and promoting justice for all." Our core values and commitment to diversity, equity, and inclusion, drive our actions and demonstrate our focus on being principled public servants who are innovative and better together.
Visit our website to learn more: https://coag.gov/ .
The Operations and Budget Unitprepares the Department’s annual budget request, monitors expenditures and budget implementation, works with members of the legislature and their staff on the fiscal impacts of proposed legislation and provides office-wide support to space planning, workspace preparation, facility and security issues, small move assistance, and fleet vehicle coordination. Additionally, this unit facilitates the annual department Continuity of Operations Plan (COOP) and associated training, the annual strategic plan, and Greening Government Initiatives.
Description of Job
This position is open only to Colorado state residents.
WHAT YOU WILL DO:
Position summary
This position provides office wide assistance related to various operational functions needed within the Department. This includes serving as the primary customer service point-of-contact for the Unit; facilitating the efficient and effective use of the Department’s vehicle fleet, coordinating general maintenance and oversight of the fleet, become the DOL expert on the AGILE Fleet system; respond to Help Desk tickets involving facility issues; work with DOL staff, building management and other building tenants to resolve minor facility issues; coordinate surplus pickup and removal; establish new vendor user accounts; schedule service calls when needed; update the Unit’s intranet website; place orders for office equipment and office supplies; perform administrative support for the unit as needed; serve as the Unit’s back-up on new hire orientation representative; serve as the DOL floor warden coordinator by ensuring appropriate information is disseminated and evacuation procedures are monitored; and support the DOL Continuity of Operations Plan (COOP) planning and training.
Essential job duties include but are not limited to the following:
Fleet support
Analyze fleet vehicle usage such as miles, maintenance needs, and other inputs, and will reassign DOL fleets to maximize usage, minimize maintenance issues and ensure the most effective and efficient usage of the DOL fleet.
Determine the best available vehicle for employee use, in those instances that this position needs to help find a vehicle for a DOL employee.
Recommend new replacement vehicle types to ensure the DOL continues to fulfill the enterprise goals of minimizing fossil fuel usage and ensuring the various business needs of the DOL programs are addressed with the types of vehicles in the DOL fleet, as well as the number of vehicles are appropriate on an ongoing basis.
Determine and rectify daily employee fleet requests and how best to facilitate.
Facilitate the care and maintenance of the DOL fleet on the established state maintenance schedule and monthly car wash schedule.
Facility Maintenance and Repair Support
Determine the correct vendor to contact for various facility issues (painters, coffee makers, furniture repair and replacement, versus contacting building management).
Assess and determines how to handle issues and requests that come through the IT Helpdesk/Spiceworks.
Ensure appropriate response to help desk tickets by assessing issue, determining best solution and either addressing the issue directly or coordinating with building management for resolution.
Determine how best to resolve facility related Help Desk tickets that includes determining whether a service call is required or if building management may be able to resolve the issue.
Determine when office surplus needs to be removed and how to communicate pickup to DOL staff.
Emergency Support
Determine the procedures for floor warden protocols and responsibilities. The position assesses business needs, trains department staff on these responsibilities, and independently implement the program to ensure safe evacuation of the building and will work with Building Management Staff to continually improve the safety of the Dept. and other tenants.
Determine and makes recommendations to the Director of Operations and Budget on the processes needed for efficient DOL evacuations (fire, storms, etc.).
Determine whether efficient protocols are in place for safe evacuation of the building during fire drills and other non-drill evacuations.
Salary note : Although a salary range is listed, salary will be set commensurate with the successful candidate's qualifications and in compliance with the Equal Pay for Equal Work Act.
This recruitment may be used to fill other similar positions within the Department of Law.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
WHAT WE ARE LOOKING FOR
Minimum Qualifications: Please document all relevant experience in detail on your application. Experience will not be inferred or assumed. Any part-time experience listed will be prorated.
- Three years of administrative assistant or clerical support in a professional office setting as the main function of your job. This experience must include providing exceptional customer service and managing various operational tasks.
Substitutions
An Associate's or Bachelor's degree from an accredited college or university in a related field may substitute for general experience on a year-for-year basis.
Qualified applicants must have at least one year of administrative assistant/office clerical support experience.If qualifying under the substitution, you will be required to provide a copy of your transcripts.
Note: Candidates possessing a foreign degree must submit a translation (evaluation) of their degree from an accredited institution, such as The National Association of Credential Evaluations Services in order to be given credit for the degree.
Required Competencies:
Excellent customer service skills
Ability to analyze situations and solve problems
Willingness to explain and teach technical information to others
Ability to perform tasks related to general fleet vehicle maintenance (for example, changing tires, adding washer fluid, etc.).
Conditions of Employment:
Must pass a thorough background investigation prior to appointment.
Must possess and maintain a valid Colorado driver's license.
Must be able to kneel, stoop, reach and grab material and equipment to provide light service maintenance on fleet vehicle.
Must be able to safely lift and move 25lbs. as needed. Examples include needing to replace a flat tire.
Majority of the work will be performed onsite, with potential for a hybrid work schedule.
Appeal Rights: If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email, US Mail, faxed or hand delivered within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go to spb.colorado.gov or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures , Chapter 8, Resolution of Appeals and Disputes , at spb.colorado.gov under Rules.
Supplemental Information
HOW TO APPLY
Required Application Materials:
A completed State of Colorado Application: Applicants are responsible for ensuring that the application provided is fully completed and clearly describes their education, training and experience as it relates to this position. Applications left blank or marked “See Resume” will not be considered.
Current Resume
Cover Letter detailing your interest in the position.
Your application will be reviewed by a qualified Human Resources Specialist to determine if you meet the minimum qualifications for this position. If your application does not demonstrate that you meet the minimum requirements, you will be notified that you will not proceed in the selection process for this position. If your application is rejected and you have questions, you may contact Mercedes Chansisourath
at mercedes.chansisourath@coag.gov .
Assessment Information :
Colorado Revised Statutes require that all state employees be hired and promoted through comparative analysis of merit and fitness. Upon meeting the minimum qualifications, the next phase of the process is typically a structured application/resume review by a panel of subject matter experts against the job duties and/or preferred qualifications in this job announcement to determine technical competence, depth and breadth of experience and potential job fit.
Technical Competence – Technical experience as it relates to the duties outlined in this job announcement.
Depth and Breadth of Experience – Experience that covers multiple areas outlined in this job announcement and demonstrates the level of responsibility assigned.
Job Fit – Experience will be evaluated to determine how well experience aligns with and meets the business needs of this position. Current experience is preferred.
It is imperative that the “Work Experience” section of your application is complete and specifically addresses your qualifications, experience, work product, and accomplishments as they relate to the Description of the Job, Minimum Qualifications, and Preferred Qualifications as listed above. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your inclusion in the final pool of eligible applicants as the materials may be used to identify a top group for additional assessment or establish an eligible list for referral to the hiring manager for final consideration.
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Department of Law is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Julie Christopher, at hr.coag.gov.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
Applicants for State of Colorado classified positions must be current residents of Colorado. Are you a current resident of the State of Colorado who can provide proof of Colorado residency?
Yes
No
02
A resume and cover letter are required along with the completed employment application. These documents can be submitted using the "Attach" feature. Please confirm that you have submitted all required documents. If you are qualifying under a degree substitution, you must also include a copy of your transcripts.
Yes
No
03
Please describe your experience providing facility maintenance and repair support. In your response, please include your place of employment.
04
What is your experience with providing fleet support?
05
Do you possess a valid Colorado Driver's license?
Yes
No
Required Question
Agency
State of Colorado
Address
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Website
https://careers.colorado.gov/
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