Job Information
CAE USA INC Documents Manager in Dublin, Ireland
Role and Responsibilities
CAE Parc Aviation is accepting applications for a Documents Manager role on behalf of our client – Aercap.
Working in a dynamic, international and challenging environment, the Documents Manager is responsible for enabling access to records in physical and electronic formats. The Documents Manager oversees the maintenance of contractual records at key stages in the transaction lifecycle and plays an important role within the wider Contracts Management team.
Job Roles/Responsibilities:
Records Management
Ensure timely and accurate filing of hardcopy original records received on a daily basis in secure storage area.
Eliminate backlogs of unprocessed documents by implementing item-level filing programme.
Play a key role in ensuring daily uploads to electronic documents and records management system (EDRMS), indexing and filing records against established naming conventions, index terms and classifications.
Respond promptly to internal and external information requests, in particular queries from the wider Contracts Management and Legal teams.
Migration
Assist in large-scale projects to migrate and merge hardcopy and electronic records sets that are dispersed across various physical and electronic storage environments.
Participate in projects to resolve legacy recordkeeping issues with aim of bringing management of all records up to current standards.
Candidate Requirements
Educational/Experience
MA in Archives and Records Management or in Library and Information Studies is preferred.
Experience of working in a records or information management environment is desirable but not essential.
Subject matter knowledge in asset management in aircraft leasing would be beneficial.
Technical/Functional
Expertise using electronic document management systems or archival/library cataloguing software for, among other things, indexing, auditing, version control, metadata, searching, and physical record tracking.
Working knowledge of and experience of using document imaging hardware including desktop and production scanners
Advanced IT skills, with expertise in using Microsoft Word and Excel
Must have demonstrable experience of working on relevant projects
Strong verbal and written communication skills in English.
Additional Competencies
Proactive self-starter with confidence and commitment to professional delivery
Detail-oriented, organized and able to handle multiple priorities and deadlines simultaneously
Ability to rapidly and accurately enter data
Demonstrated ability to communicate with individuals and groups
Ability to maintain relationships necessary to facilitate efficient team logistics
Salary and Other Benefits
Excellent remuneration is on offer for the right candidates, with salary in the region of ‘Experienced – Middle Management’ bracket of ARA Salary Recommendations. (https://www.archives.org.uk/salary-recommendations)
Ability to work remotely every Friday and 20 other days in the year. Monday to Thursday are typically days in which members of staff work in the office at AerCap House, 65 St Stephen’s Green, Dublin 2.
Free meals each day in the AerCap Restaurant.
Free access to the onsite AerCap gym.
Equal Employment Opportunity
At CAE, everyone is welcome to contribute to our success. With no exception. As captured in our overarching value "One CAE", we’re proud to work as one passionate, boundaryless and inclusive team. At CAE, all employees are welcome regardless of race, nationality, colour, religion, sex, gender identity or expression, sexual orientation, disability or age. The masculine form may be used in this job description solely for ease of reading, but refers to men, women and the gender diverse.
Personal data provided by applicants will be used strictly in accordance with our personal data policy. Please review the CAE Inc Privacy Policy https: https://www.cae.com/privacy-policy/
If you are registering on our website you will be directed to our local privacy policy.
Position Type
Temporary (Fixed Term)
CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.
Equal Employment Opportunity
At CAE, everyone is welcome to contribute to our success. With no exception.
As captured in our overarching value "One CAE", we’re proud to work as one passionate, boundaryless and inclusive team.
At CAE, all employees are welcome regardless of race, nationality, colour, religion, sex, gender identity or expression, sexual orientation, disability, neurodiversity or age.
At CAE, we equip people in critical roles with the expertise and solutions to create a safer world. As a technology company, we digitalize the physical world, deploying simulation training and critical operations support solutions. Above all else, we empower pilots, airlines, defence and security forces, and healthcare practitioners to perform at their best every day and when the stakes are the highest. Around the globe, we’re everywhere customers need us to be with more than 13,000 employees in more than 200 sites and training locations in over 40 countries. CAE represents 75 years of industry firsts—the highest-fidelity flight and mission simulators, surgical manikins, and personalized training programs powered by artificial intelligence. We’re investing our time and resources into building the next generation of cutting-edge, digitally immersive training and critical operations solutions while keeping positive environmental, social and governance (ESG) impact at the core of our mission. Today and tomorrow, we’ll make sure our customers are ready for the moments that matter.