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Job ID359844 LocationDuluth Job FamilyLR-Clerical Full/Part TimePart-Time Regular/TemporaryRegular Job Code1826 Employee ClassAFSCME Unit 6 - Clerical About the Job This position is located in the Department of Theatre at the University of Minnesota Duluth. The employee provides administrative support for 2 theatre major programs and 3 minor programs and 15 faculty in the department. The pay rate for this position starts at $20.86/hr. This position is 30 hrs./week; the schedule is M-TH 8:30-4:30 with some flexibility. Departmental contact person and student/faculty/staff support (75%) Serve as a receptionist for students, patrons and visitors. Acquire keys for faculty, staff and student employees. Coordinate prospective student family visits. Receive and organize faculty/staff mail and packages, including mailbox assignments for new hires. Order office supplies. Monitor Department copier. Record minutes for Department Meetings. Facilitate faculty advisement hold releases. Assist CAHSS Scholarship Administrator with Theatre-specific questions, as needed Organize/print Senior recognition certificates. Organize Degrees with Distinction and Commencement program information. Facilitate Spring Banquet reservations. Facilitate Theatre and Dance course evaluations. Coordinate Department Head calendar. Assign and label student mailboxes in the greenroom Call in work order requests to FM Support operation of external Theatre programming Supervise department work study students Input and maintain class schedules (20%) Assist Department Head in planning academic class schedules. Enter scheduling information in PeopleSoft per deadlines. Running class schedule summary reports before each semester to make sure assignments, classrooms, offer times etc. are all correct. Check for duplicates. Request changes as needed with the Office of the Registrar and communicate with students/instructors Assist with maintenance and distribution of room schedule sheets within MPAC Collect digital copies of Theatre and Dance course syllabi Keep records of syllabi for each course on google drive and make accessible for all in department. Additional Duties (5%) as assigned Qualifications Required Qualifications High School Diploma/GED and two years of related office and administration experience. Training/education may be substituted for some of the years of experience. Computer experience required. Preferred Qualifications Knowledge of or interest in theatre Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Please visit the for more information regarding benefits. How To Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647. Dive sity The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: Employment Requirements Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment. About the U of M University of Minnesota, Duluth (UMD) The University of Minnesota, Duluth (UMD) consistently ranks among the top Midwestern, regional universities in U.S. News and World Report's "America's Best Colleges" issue. Overlooking Lake Superior, UMD provides an alternative to both large research and small liberal arts environments and attracts students looking for a personalized learning experience on a medium-sized campus of a major university. A firm liberal arts foundation anchors a variety of traditional degree programs, as well as professional and graduate students that draw on UMD's many research institutes and labs. At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022). The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.