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Posting Detail Information

Working Title45-24 Extension Program Coordinator (.6 FTE), Eagle County

Position LocationEagle, Colorado

Work LocationPosition is fully in-office/in-person

Research Professional PositionNo

Posting Number202401777AP

Position TypeAdmin Professional/ Research Professional

Classification TitleProf/Indiv Contrib II

Number of Vacancies1

Work Hours/Week24

Proposed Annual Salary Range$39,000 - $60,000 (commensurate on academic credentials and professional experience)

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

• Explore the additional perks of working at CSU here.

• For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on10/28/2024

Description of Work Unit

The Office of Engagement and Extension ( OEE ) was organized in 2006 to advance CSU’s engagement and outreach missions. OEE includes CSU Extension, CSU Extended Campus (including CSU Online), the Colorado Water Center and a variety of vibrant programs that engage the teaching, research, extension, and service missions of Colorado State University. The Vice President for Engagement and Extension ( VPEE ) is the principal administrative, academic, and fiscal officer for the division, reports to the CSU President, and works closely with the Provost/Executive Vice President. OEE works collaboratively across all Colleges and offices on campus, and has strong engagement programs throughout Colorado, the Western US and globally. At any given time, OEE includes over 400 employees. The total of budgets is approximately $85 million. OEE is one of the most institutionally comprehensive commitments to engagement and outreach among all land-grant and other universities. Propelled by OEE’s leadership, nationally CSU is a Carnegie Engaged University (2008, 2014), is a member of the Engagement Scholarship Consortium, is an APLU Innovation and Economic Prosperity University (2016) and is highly ranked for its online degree programs. Annually, CSU Extended Campus garners enrollments of over 10,000 learners and CSU Extension delivers approximately 500,000 educational contacts.

This work unit exists to implement the resources and programs of the Eagle County Extension Specialists for Family and Consumer Sciences, 4-H Youth Development and Horticulture and Small Acreage Management. Eagle County Extension is one county within the CSU Extension system of 64 counties which provides information, education and encourages the application of research-based knowledge in response to local, county and state issues affecting individuals, youth, families, agriculture enterprises and the communities within Eagle County.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of all backgrounds and abilities. We invite you to review Colorado State University’sPrinciples of Community (https://inclusiveexcellence.colostate.edu/about/principles-of-community) that guide our mission and vision of access, teaching, service, and engagement. Colorado State University encourages professional development and provides anEmployee Study Privilege (https://registrar.colostate.edu/employee-study-privilege/) with up to nine credit hours of tuition assistance annually.

Position Summary

This position provides administrative, personnel, financial and technical support for the Eagle County Extension office. The Eagle County Extension office is made up of the County Director with Family & Consumer Science responsibilities, Horticulture and Small Acreage Management Specialist and the 4-H Youth Development Specialist. This position acts as a liaison to the county staff and administration, CSU Extension personnel and the general public.

The position implements guidelines, assists three Extension Specialists and Volunteers with various needs for projects or programs. This position ensures outcomes and assists the Eagle County Extension Specialists in making decisions relevant to Eagle County and Extension’s mission. Analyzes, integrates and interprets data from various sources, assists in implementing resources and programs. Supports volunteers from each programming area. Assists with organization and coordination of projects and program logistics and resources to meet all deadlines and maintain quality of programming.

The Extension Program Coordinator, will work under the general supervision of and report to the Eagle County Extension Director with guidance from the 4-H Youth Development Specialist and Horticulture Specialist. This position is located in Eagle, Colorado and is fully in-office/in-person.

This is a part-time position, 24 hours/week (.6 FTE ).

Required Job Qualifications

• High school diploma or G.E.D.

• Demonstrated use of technology and computer skills in both Microsoft and Google.

• Demonstrated experience using accounting software and/or financial and purchasing systems. Examples include Kuali, QuickBooks, New World, etc.

• Able to take direction and use independent judgment to coordinate a variety of projects and meet multiple concurrent deadlines.

• Exhibits organizational skills, is detail oriented, able to prioritize and demonstrates success coordinating multiple projects.

• Effective verbal and written communication skills.

• Demonstrated experience in providing strong customer service and organizational skills.

• Ability to respond to the needs of diverse audiences through adaptable written and verbal communication methods.

• Must have a valid driver’s license or the ability to obtain a driver’s license or access to a licensed driver by the employment start date.

• The successful candidate must be legally authorized to work in the United States by the proposed start date; Extension will not sponsor a visa for this position.

Preferred Job Qualifications

• Completed bachelor’s degree.

• Self-motivated, ability to work independently and as a collaborative team member at multiple levels.

• Knowledge of and experience working with basic regulations, guidelines, policies, other parameters and objectives with proven ability to meet deadlines.

• Previous experience managing organizational budgets.

• Previous experience coordinating youth, family or community-based events.

• Knowledge and experience in 4-H programming and procedures, livestock/animals, horticulture/gardening and consumer sciences.

• Fluent in English and Spanish.

Diversity Statement

Personal and professional commitment to diversity and inclusion as demonstrated by involvement in teaching, research, creative activity, service to the profession and/or diversity/inclusion activities.

Essential Duties

Job Duty CategoryAdministrative and Organizational Support

Duty/Responsibility

• Collaborate with the County Director and Extension Specialists to organize and establish work processes and implement guidelines to support Eagle County Extension.

• Act as the Office Manager for Eagle County Extension office ensuring day to day operations.

• Negotiate with vendors and review contracts to ensure they meet CSU /Eagle County guidelines. Develop specifications and make recommendations and purchases.

• Compose and edit correspondence for Eagle County Extension staff, advising on accuracy and clarity.

• Prepare reports, monitor deadlines and timelines and ensure deadlines are met.

• Manage program logistics, contact vendors, negotiate contracts and fees, setting up for meetings, meals and necessary equipment required.

• Performs publishing with Canva, markets and edits a variety of correspondence, reports, memoranda, forms, newsletters, flyers, annual reports and other material requiring judgment as to content, accuracy and completeness.

• Assists with program marketing and communication.

• Composes and edits CSU Extension content on the Eagle County website, CSU FaceBook and other social media platforms.

• Markets Eagle County Extension office using media and social media.

• Provides technical computer support to staff.

• Assist Extension Specialists, volunteers and clientele by answering questions.

Percentage Of Time35%

Job Duty CategoryFiscal Management

Duty/Responsibility

• Maintains Eagle County appropriated and nonappropriated CSU Extension accounting in Kuali including bookkeeping, collecting money, making deposits and entering and reconciling account information with the CSU financial system for all accounts.

• Maintains all accounts for Eagle County Extension General Budget.

• Track and monitor fiscal efforts and budget accounts.

• Acts as the purchasing agent for the Eagle County Extension office.

• Acts as an Administrator in Kuali to authorize and review expenditures for purchase orders, P-card purchases, travel and non-travel reimbursements.

• Acts as the registrar and fiscal agent for all CSU Extension programming events including tracking and funding for those events and payments for expenses.

• Acts as the registrar and fiscal agent for Eagle County 4-H including receiving, depositing and reporting for 4-H enrollment, trips and fundraising events.

• Serves as a liaison between the Eagle County office and fiscal office on campus.

Percentage Of Time25%

Job Duty CategoryRecord Keeping and Volunteer Support

Duty/Responsibility

• Establishes and maintains record keeping and tracking for events as necessary, assists with entry registrations and awards.

• Establishes and maintains record keeping and tracking for the 4-H enrollment database, completion of projects and generates reports.

• Establishes and maintains record keeping and tracking for Master Gardener database and generates reports.

• Assists with support and training for volunteers, 4-H leaders and families.

• Establishes and maintains record keeping and tracking systems for County Fair.

• Establishes, maintains and organizes Extension mailing lists and Fact Sheets for the public.

Percentage Of Time20%

Job Duty CategoryExtension Program Event Planning and Project Management, Outreach, Delivery, Evaluation and Reporting

Duty/Responsibility

• Work with Extension Specialists to plan, implement, evaluate and directly support events. Including marketing, communications, scheduling etc.

• Assist Extension Specialists in the office with educational programming and outreach as needed.

• Assists with projects by determining goals, estimating time frames, coordinating with staff involved to achieve desired outcomes.

• Troubleshoot unexpected issues as they arise during the planning and execution process to accommodate and follow through with necessary resolutions.

• Oversees seasonal gardener, office and program volunteers and interns to make sure work is being done efficiently.

• Assures compliance with civil rights and affirmative action policies.

• Provides support and assistance with various needs for projects and programs.

Percentage Of Time20%

Application Details

Special Instructions to Applicants

For full consideration, all materials must be RECEIVED no later than 11:59 PM Mountain Time on Monday, October 28, 2024. Please submit the following to apply:

• Resume

• Cover letter addressing how professional experiences align with identified required and preferred qualifications of the position

• Special Required Documentation – Statement (no more than 5 pages) of how you meet all applicable “Required” and “Preferred” Job Qualifications. Please respond to each bullet point separately.

All applicants will be contacted approximately 15 working days after the deadline regarding their status. Next steps and interview dates will be shared to those moving forward. Four professional references will be requested of applicants that advance in the interview process. References will not be contacted without prior notification to candidates.

For questions regarding the application process, contact the Talent Acquisition office atHR_TA@colostate.edu. For questions regarding the job vacancy, responsibilities, and salary, please contact Glenda Wentworth at glenda.wentworth@colostate.edu.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

References will not be contacted without prior notification to candidates. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires), Valid Driver’s License, Travel

Search ContactGlenda Wentworth at glenda.wentworth@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.

Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested

Maximum Requested

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Cover Letter

• Resume

• Special Required Documentation

Optional Documents