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Aston Carter Logistics Administrator in FRESNO, California


We are looking for a well-organized, hard-working Documents Specialist with a specific focus on supporting our Sales and Logistics Departments. The role requires strong communication skills, cross department collaboration, timely responsiveness, creative problem solving and strong attention to detail. In this role you’ll:

Manage buyer relationships in conjunction with the Sales Team.

Support the Logistics Dept. by managing all internal paperwork processing after shipment.

Organize the required documentation for each shipment.

Distribute quality certificates, bills of lading, weight certificates and other immediate post shipment documents to customers.

Complete data entry of key information for issuing country specific certificates. This includes interacting with buyers, 3rd party laboratories and government agencies

(domestic and abroad).

Issue invoices for shipments.

Monitor and charge buyers for non-contracted services (lab tests, custom labelling, etc.).

Communicate with freight forwarders and shipping lines to ensure Ocean Bills of Lading are accurate and sent to in a timely fashion.

File export documentation with the terminals at US ports.

Send weekly outstanding receivable reports to customers and brokers.

Audit and confirm accuracy of information in all facets of the role.

Clarify/verify any inconsistencies between the contract and buyer supplied shipping instructions to ensure customer satisfaction while minimizing exposure to post sale disputes.

Build weekly and monthly custom reports at the direction of the Sales Team.

Prepare and send document packages with various courier services to international banks and customers.


logistics, inventory, Administrative support, Clerical, Reporting, Administrative assistance, Calendar management, Outlook, Microsoft office, Event coordination, Powerpoint, Data entry, Data entry excel, Crm system, Peoplesoft, Sales force, Freight, Transportation, Supply chain, Third-party logistics, Sap, Administration, Order entry, Invoicing, Inventory control, International shipping

Top Skills Details:


Additional Skills & Qualifications:

High school diploma, college degree is not required, but preferred.

• Experienced and comfortable using an inventory management system (IMS) and

customer relationship management (CRM) systems.

• Strong internal and external communication skills – comfortable on the phone with

clients and professional email correspondence.

• Proficiency in Microsoft Excel and Word.

• Knowledge of warehouse operation, logistics and billing procedures preferred.

Experience Level:

Entry Level

About Aston Carter:

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email ( for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.