Job Information
University of Florida Fiscal Assistant III in Gainesville, Florida
Fiscal Assistant III
Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=532012&lJobSourceTypeID=796&sLanguage=en-us) Job no: 532012
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department: 60013808 - AG-FINANCIAL SERVICE CENTER
Classification Title:
Fiscal Assistant III
Job Description:
Communicates with multiple faculty, staff, PI’s, lab techs, and vendors/partners, verbally and written.
Will need to successfully navigate the volume of the ticketing system, email communications, and other
communication systems as designated by administration.
For the below responsibilities, employee will properly utilize designated software programs to process
payments for partner expenses in a timely manner. For each processed expense, the employee will ensure
the following: proper funding is available, supporting documentation is properly retained, secure signature
approvals, expense is compliant with policies, correct procedures are followed, and accurate data is
entered.
Analyzes, reconciles, and approves complex PCard charges for customer units based on chartfield
information, descriptions, explanations, and documentation provided by the customers. Additionally,
responsible for accounts payable/journal analysis and creation in myUFL and serves as the accounts
payable and journal resource to customers.
Process requisitions, purchase orders, and invoices. Serves as second level reviewer for more
complex transactions. Additionally, analyzes, prepares, and enters financial transactions in MyUFL on
behalf of unit clients.
Analyzes, creates, and processes in UFGO, travel authorizations and expense reports based upon
documentation and information provided by the units and approved by unit management. Serve as second
level reviewer for more complex transactions.
Researches, analyzes, and resolves general accounts transaction issues.
Serve as zone expert of assigned specialized fiscal area. This will include understanding unique
complexities, reconciling, troubleshooting, resolving escalated concerns, and coordinating with peers to
locate compliant and positive solutions.
Other duties as assigned, training as needed, and travel may be required.
Expected Salary:
$16.59 - $27.55, per hour, commensurate with experience and education
Minimum Requirements:
High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.
Preferred Qualifications:
Possession of critical thinking skills.
Skilled in Microsoft Word, Outlook, Excel, and Teams programs.
Skilled with virtual communication.
Skilled in accurate data entry.
Knowledge of PeopleSoft functions, SAP Concur, OnBase, Adobe, and myUFMarket.
Ability to learn UF policy and procedures.
Effective verbal and written communication.
Excellent customer service, time management, record-keeping and organizational abilities preferred.
Easily adapts to new and updated software.
Ability to work well in a team environment.
Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume.
This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See ourVeteran's Preference Page (https://jobs.ufl.edu/applicant-resources/veterans/) for more specific information.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:No
Advertised: 24 Jun 2024 Eastern Daylight Time
Applications close: 01 Jul 2024 Eastern Daylight Time