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University of Florida Research Coordinator II in Gainesville, Florida

Research Coordinator II

Apply now ( Job no: 527133

Work type: Staff Full-Time

Location: Main Campus (Gainesville, FL)

Categories: Business/Accounting/Finance, Allied Health, Grant or Research Administration

Department: 33080000 - HP-HEALTH SERVICES ADMIN

Classification Title:

Research Coordinator II

Project Management

Design, develop, implement, and manage a coordinated system for project administration and management. Manage project tasks using project management platforms (e.g., Asana, Trello, etc.). Track project tasks, task leads, milestones, and progress. Develop and coordinate related methodologies, structures, and processes from projects. Utilize project management skills and best practices to ensure the overall success of the project.

Obtain and maintain project files. Function as source of information and answer questions for Co-Investigators and/or funders regarding study. Develop onboarding materials and project/task descriptions to orient collaborating students, staff, and faculty. Coordinate short-term projects for Master of Public Health (MPH) interns and other students supporting projects. Develop Zotero library of all related research materials including journal articles, news articles, and research reports to support project reporting.

Coordinate and supervise activities and schedules of all faculty investigators involved in the study to ensure that individual projects are completed in a timely manner. Coordinate all-Team and sub-Team meetings and activities. Participate/track all related meetings, take meeting minutes and disseminate agendas.

Coordinate email correspondence and communication. Provide timely responses to enquiries. Prepare and disseminate project news and updates through news releases, social media postings, and website updates.

Coach, mentor, and motivate internal and external project team members.

Research Coordination

Estimate the resources and participants needed to achieve project goals. Recruit project participants through email, phone calls, and other marketing strategies. Aid the Principal Investigator and faculty in supervising and delegating tasks and responsibilities of the graduate assistants who collect, assimilate, and analyze data collected during the study.

Apply quantitative and/or qualitative methods to design and implement rigorous studies. Participate in ongoing data collection and activities including conducting interviews, conducting literature reviews, and assisting in data collection and synthesis using various software. Set up online data collection surveys for structured and open-text responses. Clean and manage quantitative data. Conduct interviews and focus groups, transcribe and manage qualitative data. Under the direction of Principal Investigator and faculty collaborators, conduct data analyses, and data coding. Prepare data outputs and presentation to facilitate project success. Develop visuals to communicate findings. Conduct data analysis and determine the format and presentation of data based on a review of audience need. Creatively design the format and presentation of all associated research presentations.

Prepare, compose, review, and edit Deliverables, Reports, Articles, Poster Presentations, and PPT Presentations of data and results of the study for a variety of external audiences (academic, funder agencies, non-technical).

Facilitate and monitor extensive funding agency report review process.

Financial and Reporting Management

Serve as grant liaison to funding agency including coordination of all requests to specific team investigators. Review and develop funding agency’s reports associated with the grant. Consult with Departmental administrative staff and College research administrator on project budgeting and spending. Ensure budget is allocated and spent in line with sponsor requirements and project needs.

Monitor grant spending and draft and recommend budget changes where necessary. Audit grant spending and related budgetary issues including tracking of cost savings. Coordinate and process project expenses and financial reporting.

Guide the direction of the study within the framework of the contract and the detailed work plan, in coordination with the Principal Investigator. Adapt to modifications in the study and other assigned duties since this initiative is likely to be an evolving, dynamic process.

Other duties as assigned. May include reviewing funded opportunities and providing technical assistance for grant and contract, including coordination of deadline, application steps, forms and other administrative specifications for current and future projects.

Expected Salary:

$54,000-$55,000 annually based on education, skills and experience

Minimum Requirements:

Bachelor’s degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Preferred Qualifications:

Training or relevant experiences in health services research, quality improvement, evaluation research, and or project management is preferred. Applicants should have experience in analyzing and interpreting data, professional communication across a variety of stakeholders, and working in a team. Applicants must have a working knowledge of Microsoft Word, Excel, PowerPoint and other commonly used software.

Special Instructions to Applicants:

Applicants should include a cover letter, resume, and contact information for at least three professional references. References will not be contacted without the permission of applicants.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This is a time-limited position and dependent upon continued funding with potential to continue further on other grants or through a grant renewal.

The University of Florida is an equal opportunity/affirmative action employer and is committed to increasing the diversity of its faculty and staff. We welcome nominations of and applications from anyone who would bring additional dimensions to the university's research, teaching, and clinical mission. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 TDD. Hiring is contingent upon eligibility to work in the U.S. Searches are conducted according with Florida's Sunshine Law.

Health Assessment Required:No

Advertised: 26 May 2023 Eastern Daylight Time

Applications close: 11 Jun 2023 Eastern Daylight Time