Job Information
Grand Rapids Public Schools Native American Secretary in Grand Rapids, Michigan
*Position Title: Native American Secretary *
Bargaining Unit: Grand Rapids Association of Educational Office Personnel (GRAEOP)
Pay Rate: $18.02/hour
Earning Days:Determined by the negotiated calendar
* *
GRPS MISSION: Our mission is to ensure that all students are educated, self-directed and productive members of society.
* *
SUMMARY OF POSITION:
The Head Secretary is responsible for providing clerical support to the building administrators to insure the efficient operation of the school office.
*ESSENTIAL JOB FUNCTIONS *- Essential functions under the Americans with Disabilities Act may include any of the following duties, knowledge and skills. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by employees in this position. Regular on time and in person attendance is an essential function of this job. Other essential functions may include, but are not limited to the following:
JOB FUNCTIONS:
- Responsible for assisting the building administrator with implementing work rules and daily routines
- Responsible for acting as a liaison between clerical and managerial staff
```{=html}
``` - Responsible for guiding the work of other clerical staff to ensure work efficiency
```{=html}
``` - Plan and adjust the assignments of clerical staff to cover unexpected absences and work assignments - Responsible for responding to customer complaints - Assist the building administrator with various tasks including message handling, written communications, answering voicemail, filing, payroll, scheduling appointments and reporting - Responsible for building payroll, recording staff attendance and work with appropriate personnel to coordinate substitute staff
```{=html}
``` - Maintain records and prepare reports
```{=html}
``` - Responsible for monitoring and coordinating the site-based budget and accounting process, ordering, inventory and distribution of supplies, purchasing of materials, purchasing card ordering and reconciliation. - Responsible for assuring proper collection and securing of funds collected in the school - Responsible for maintaining the building calendar, including building use requests and coordinate with appropriate personnel - Responsible for assuring all office equipment is in working condition - Responsible for the accurate maintenance of the computerized student information system and be willing to train others on computer applications for school use
```{=html}
``` - Responsible for assisting with the coordination of the recording all student daily attendance
Responsible for assisting the principal with implementing the student enrollment process
Responsible for working with the nursing staff in the distribution of medication and health screening
Responsible for regular secretarial duties for the building administration, including mail, communications, etc.
Responsible for issuing building keys
Responsible for assisting in the preparation for all audits
Responsible for the collection of all monies owed to the school
Responsible for assisting the principals with TR student suspension
Responsible for preparing for school opening and closing with the principal
Responsible for preparing and coordinating the monthly school calendar and newsletter
Responsible for assisting with the completion of all necessary and required reporting
Interact with co-workers, administration, students, parents and the community in positive, supportive and cooperativ