Job Information
HEALTH AND HUMAN SERVICES COMMISSION Clerk II in Harlingen, Texas
Job/Position DescriptionClerk IIPerforms complex (journey-level) clerical work under the general supervision of the ICF/IID Incident Management Coordinator. This position performs general and specialized clerical and typing tasks (as identified in essential functions) for the ICF/IID Incident Management Department. Work involves the use of computer programs, communication with staff, vendors and other agencies. Work is performed with limited latitude for the use of initiative and independent judgement according to the policies and procedures of the facility and agency. Will be required to answer phone calls, research and update logs regarding staff reassignment or modified reassignments, send emails and contact various department leads or IDT to update them on new and historical allegations, update ANE logs (data entry), scribe for the daily Incident Management Review Team meetings (IMRT), submit purchase requestand#146;s and work orders for the department, label and file all investigations, and various other day-to-day activities. Will be required to complete other duties as assigned, based on the needs of the department. Essential Job FunctionsAttends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift an/or overtime in accordance with agency leave policy and performs other duties as assigned.Performs routine secretarial/clerical duties such as answering telephone calls, filing and distributing correspondence, typing documents, reports, filing, and special assignments.Maintains and organizes workstations and other pertinent storage areas. Takes inventory of supplies and submits requisition orders as needed to maintain proper supply levels.Operates typical office equipment and checks to ensure equipment is properly working. Contacts vendors for service calls as needed.Communicates with staff, visitors, vendors and other agencies on issues or topics related to the operation of the department.Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agencyand#146;s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Registrations, Licensure Requirements or CertificationsNoneKnowledge Skills AbilitiesKnowledge of office practices, arithmetic and filing systems.Knowledge of computer programs such as Microsoft Office (Excel, Word, PowerPoint, etc...).Skill in planning, organizing and prioritizing work tasks.Skill in using office equipment including computers.Ability to maintain records, prepare routine documents and reports, proofread documents, and able to multitask.Ability to understand and follow oral and written instructions.Ability to maintain composure in a fast-paced environment and use pleasant telephone and communication mannerisms.Ability to type at least 45 words a minute minimum Initial Screening CriteriaMinimum one (1) year experience in clerical work (experience in office practices and filing systems and experience in using Microsoft Office programs).High School Diploma/GEDExperience taking meeting minutes Additional InformationApplicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS OIG List of https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=617755 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.