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executive assistant - ceo.

• jacksonville , florida

• posted october 28, 2024

job details

summary

• $70,000 - $80,000 per year

• permanent

• bachelor degree

• category office and administrative support occupations

• referenceAB_4641063

job details

We are looking for a proactive, resilient Executive Assistant to support the President/CEO of a dynamic, foward-thinking, non-profit organization. This role requires a highly organized, adaptable individual who thrives in a fast-paced environment, comfortable with on-call availability to address the executive's needs. The successful candidate will handle various traditional EA responsibilities, including complex scheduling, travel arrangements, and executive support, while also managing event planning for educational and corporate events. In addition, the EA will create and deliver professional PowerPoint presentations, supporting executive communication and stakeholder engagement.

Qualifications:

• Bachelor's degree in Business, Communications, or a related field is preferred.

• Minimum of 5 years' experience supporting C-suite executives, ideally within the education or nonprofit sector.

• Expertise in PowerPoint and the Microsoft Office Suite, with proficiency in Google Workspace and project/event management tools.

• Exceptional organization, with attention to detail and confidentiality.

• strong written and verbal communication skills.

• Flexibility to support on-call demands - Be available to address urgent matters and support the President/CEO outside of traditional business hours, demonstrating flexibility and a willingness to adapt as needed.

Key Attributes:

• Resilient and Thick-Skinned: Maintains professionalism and composure in high-pressure situations.

• Proactive and Detail-Oriented: Anticipates executive needs, identifies solutions, and addresses issues proactively.

• Discretion and Integrity: trustworthy, respecting the confidentiality of sensitive information.

• Professional Communication and Presentation Skills: Comfortable drafting correspondence and creating polished presentations for diverse audiences.

• Organization and Time Management Skills: given the demands of managing schedules, meetings, and priorities.

• Emotional Intelligence and Empathy: This helps manage relationships, understand others' needs, and provide support with a high degree of tact, diplomacy, and empathy

• Customer-Service Mindset: Demonstrates a warm, approachable demeanor, especially with educational stakeholders.

This role is ideal for a motivated, confident Executive Assistant who is passionate about supporting executive leadership within an educational organization and possesses the stamina and enthusiasm to thrive in a demanding, fast-paced environment.

salary: $70,000 - $80,000 per year

shift: First

work hours: 8 AM - 5 PM

education: Bachelors

Responsibilities

Executive Support

• Provide comprehensive administrative support to the President/CEO, including managing a very active calendar, scheduling meetings, and coordinating travel arrangements.

• Proactively manage and optimize the executive's schedule, prioritizing meeting requests, resolving conflicts, and adapting to dynamic changes to maximize efficiency.

• Ensure the President/CEO is fully prepared for all appointments, maintaining flexibility to accommodate last-minute adjustments.

Communication and Stakeholder Liaison

• Act as a key liaison between the President and stakeholders, maintaining strict confidentiality.

• Serve as a professional representative, screening calls, managing email correspondence, and handling inquiries with clarity, tact, and discretion.

• Draft, proofread, and manage emails, letters, and other communications on behalf of the executive to ensure clear and accurate messaging.

Document Preparation and Presentations

• Prepare briefing materials, draft executive communications, and assist in developing reports, presentations, and essential documents.

• Create PowerPoint presentations to support executive messaging, enhance stakeholder engagement, and communicate key initiatives.

Event Planning and Management

• Lead the planning, logistics, and execution of both internal and external events, such as board meetings, workshops, and company functions.

• Handle vendor relations, site selection, budgeting, event scheduling, and manage event staff.

The essential functions of this role include:

• working in a smoke free environment

• working weekends

Skills

• Creating Presentations (5 years of experience is required)

• Powerpoint (5 years of experience is required)

• Administrative Duties (8 years of experience is required)

• Organizational Skills

• Interpersonal Skills

• Microsoft Office

• Written Communication

• Scheduling Appointments

• Maintaining Calendars (8 years of experience is required)

• Prioritizing

• Transcribing Notes

• Web Conferencing

• Executive Plans

• Oral Communication

• Multi-tasking

• MICROSOFT OUTLOOK (5 years of experience is required)

Qualifications

• Years of experience: 8 years

• Experience level: Executive

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.

get in touch

we are here to help you with your questions.

MM

meaghan mccahill

• meaghan.mccahill@randstadusa.com