Job Information
Staffmark Investment LLC Administrative Coordinator in Johnson City, Tennessee
SUMMARY OF POSITION:
The Office Administrator will coordinate office activities and operations while providing clerical and administrative support.
ESSENTIAL DUTIES and RESPONSIBILITIES:
Answer phones promptly and professionally, direct calls to appropriate parties.
Monitor company voicemail and properly relay messages.
Welcome and assist visitors.
Responsible for incoming and outgoing mail and packages.
Maintains office supply and breakroom inventory and replenishment.
Coordinate building maintenance and inspections.
Email company correspondence and memos.
Maintain shared calendars.
Process Accounts Payable.
Record Accounts Receivable payments.
File, Scan, and Copy documents as needed.
Performs other duties as assigned.
Coordinate office events. MINIMUM QUALIFICATIONS (EDUCATION AND EXPERIENCE):
High school diploma or equivalent required
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Strong supervisory and leadership skills.
Ability to prioritize tasks and to delegate them when appropriate.
Ability to function well in a high-paced and at times stressful environment.
Basic understanding of how to operate standard business equipment.
Proficient with Microsoft Office Suite or related software.
At least one year of administrative and clerical experience. PREFERRED QUALIFICATIONS (EDUCATION AND EXPERIENCE):
Associate degree in office administration or related field preferred, but not required. PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.