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Description

PeaceHealth is seeking a HIM Operations Specialist for a Part Time, 0.50 FTE, Day position. The general salary range for this job opening at PeaceHealth is $17.00 – $24.96. The actual hiring rate is dependent upon several factors, including but not limited to, the job/position responsibilities, location, terms of the applicable collective bargaining agreement, education, training, work experience, seniority, work performance, etc.

This is a hybrid position. The incumbent will need to be on site 25% of the time.

Job Summary

Analyzes health records for completeness, communicates record deficiencies to providers, follows hospital protocol and regulatory requirements; document imaging – prep, scan and quality control – in hybrid health record systems (electronic and hardcopy), and provides general clerical support to the department; processing birth certificates; storage, retrieval and delivery of health records. Validates SER (Schedulable EPIC Resource) provider records insuring the correct set up for distribution of patient records.

Essential Functions

• Analyzes health record for completeness by providers and accuracy of information.

• Communicates medical record deficiencies to providers. Utilizes escalation of consequences to non-compliant providers, up to referring to Medical Staff for suspension of admitting/clinical privileges.

• Notifies providers/departments of insufficient completion of health records according to established guidelines.

• Acts as a resource to providers on the use of the electronic medical record. Maintain archival records onsite including pulling and refiling records as needed.

• Gathers, compiles and enters required information in Oregon, Washington and Alaska states Vital records system to record births.

• Completes other vital records workflows including submission of Social Security requests, provides proof of birth, and submissions of paternity affidavits/invoices.

• Performs advanced sorting, prepping, scanning, and quality control tasks in support of Document Management.

• Communicates with clinics and hospital locations to educate on appropriate process and clarifying questions.

• Participates in unknown and non-DRS calls to assist in correct indexing of documents into CareConnect. Serves as operational support for electronic health record implementation of point of care scanning.

• Utilizes multiple on-line and CareConnect resources to complete validation of new and existing providers and facilities in CareConnect SER file.

• Makes phone calls to validate provider demographics for SER file entries. Sends validated entries to the Security Team for update. Assists visitors needing records help.

• Performs other duties as assigned.

Qualifications

Education

• High School Diploma Preferred or equivalent and

• College Coursework Preferred: emphasis in Medical Terminology, Health Information Management, Project Management, Office Administration, Microsoft Office (Excel, Word, PowerPoint, Outlook)

Experience

• Minimum of 1 year Preferred: General office, administrative experience and

• Preferred: Basic knowledge of general office procedures and equipment and

• Preferred: Basic knowledge of anatomy and/or human physiology

Skills

• Ability to use a complex EMR system. (Required)

• Ability to work independently with minimal supervision. (Required)

• Ability to round and pick up documents from hospital units and clinics. (Required)

• Proficient computer and keyboard including MS Office applications. (Required)

• Proficiency in numeric filing, speed and accuracy necessary. (Required)

• Good judgment and decision-making skills. (Required)

• Strong organizational skills. (Required)

• Multi-task/detail oriented. (Required)

• Ability to handle interruptions due to phone calls, emails and questions. (Required)

• Use of Skype technology to communicate with peers in different locations. (Required)

• Good verbal and written communication skills. (Required)

• Able to maintain a high degree of confidentiality. (Required)

Working Conditions

Lifting

• Consistently operates computer and other office equipment.

• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

• Sedentary work.

Environmental Conditions

• Predominantly operates in an office environment.

Mental/Visual

• Ability to communicate and exchange accurate information.

• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

PeaceHealth is committed to the overall wellbeing of our caregivers: physical, emotional, financial, social, and spiritual. We offer caregivers a competitive and comprehensive total rewards package. Some of the many benefits included in this package are full medical/dental/vision coverage; 403b retirement plan employer base and matching contributions; paid time off; employer-paid life and disability insurance with additional buyup coverage options; tuition and continuing education reimbursement; wellness benefits, and expanded EAP and mental health program.

See how PeaceHealth is committed to Inclusivity, Respect for Diversity and Cultural Humility (https://www.thecaregiver.org/wp-content/uploads/2017/05/PeaceHealth-Statement-of-Commitment-to-Diversity-and-Inclusion-vFINAL.pdf) .

For full consideration of your skills and abilities, please attach a current resume with your application. EEO Affirmative Action Employer/Vets/Disabled in accordance with applicable local, state or federal laws.

PeaceHealth requires a completed Primary Vaccine Series (e.g., 2 dose monovalent Pfizer, Moderna or Novavax series or 1 dose J&J vaccine series) or be Up to Date (receiving the most recent Pfizer/Moderna bivalent vaccine/booster) for COVID-19 vaccination prior to their start date. PeaceHealth has a medical and religious exemption request process for those that are unable to receive the COVID-19 primary vaccine series due to medical/religious reasons. For caregivers that will be working in Oregon there is a personal vaccine exemption form that may be requested.

REQNUMBER: 73370