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Internship - Platform Admin

Job ID

156001

Posted

23-Feb-2024

Service line

Corporate Segment

Role type

Full-time

Areas of Interest

People/Human Resources

Location(s)

Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - Malaysia

Job Summary:

• Provides administrative support to a department or office location.

• Provides support for reception and guest services, mail services, phone, meeting rooms and location services.

• Assist in continuous improvement activities for the office operation support personnel team.

• The position will be based within Kuala Lumpur region.

Key Responsibilities:

• Provides administrative support to office operation support personnel team for the daily operations – functions include Office Management, Employee Experience, Digital & Technology and local hub communication

• Assist in building and maintaining SOPs/Playbook for the office operation support personnel team

• Aid in process improvement and standardization activities

• Receives and directs incoming calls to appropriate personnel and voicemail.

• Greeting clients and visitors

• Assisting with the scheduling and preparation of meeting rooms

• Coordinates catering for meetings and events

• Perform general clerical duties associated as required, such as record inbound & outbound courier, freight & mail via tracking systems

• Ordering office supplies and other common use items

• Maintains records and logs of service requests and tracks their status.

• Maintains a file of services including transportation sources, accommodations, and referral contacts.

• Manage company access card and upload attendance report

• Assist on onboarding new staff

• Manage pantry & stationery stocks

• Prepare Purchase Order

Qualifications and Education:

• Diploma holder or high school graduate. Prior Front Desk, Concierge, customer service or other hospitality experience preferred.

• Ability to comprehend and interpret instructions, short correspondence, and memos

• Ability to write routine reports and correspondence.

• Ability to respond to common inquiries/complaints with a strong, professional customer

• service orientation.

• Strong customer service skills, high flexibility, great time management & good problem

• solver

• Well-versed knowledge in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Sharepoint, etc.)

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)