Job Information
BASF Payroll & People Data (Senior Specialist) in Kuala Lumpur, Malaysia
Payroll & People Data (Senior Specialist)
LOCATION
COMPANY
JOB FIELD
JOB TYPE
JOB ID
LOCATION
COMPANY
JOB FIELD
JOB TYPE
JOB ID
Do you want to work with passionate teams, providing excellent business and digital services to the Asia Pacific region?
Do you want an open, supportive, and caring working environment?
Do you view your development needs seriously as we do?
If YES, then take your career to the #NextLevel with BASF !
Objectives of the Position
Understand business needs and provide expert advice, services and solutions on Payroll, HR data, systems and processes.
Provide expert consultation in payroll and HR data practices by staying abreast of current and emerging market insights and legal legislations in local countries.
Propose and drive process improvements, automation, and digitalization measures to offer best service delivery experience.
Ensure payroll and statutory reporting and payments are processed with high accuracy and timeliness according to our SLAs and local legal requirements.
Main Tasks
Operational Excellence
Ensure data quality and data integrity for Payroll and HR data maintenance processes.
Manage full payroll portfolio (either in-house or via vendors) accurately, timely and in compliance with statutory requirements, business policies and company guidelines. Responsible for payroll issues resolutions, data analysis, payroll accounting activities, payroll taxation and legislation administration.
Provides solutions to manage time and attendance processes for office and production workers, including the maintenance of time system configurations, time settings such as public holiday calendar maintenance, work schedules arrangements, time calculation rules etc.
Provide actual payroll and compensation data based on SAPHR to the Compensation & Benefits and Mobility teams in support of salary review management. Develop expertise to support relevant internal/external audit analysis (for example: Corporate Audits, external audits, FRC processes)
Responsible for vendor management for Payroll, which includes service provider scouting, selection, negotiation, contract management, onboarding, performance monitoring and vendor invoice processing.
Accountable to ensure finance processes with relevance to payroll is followed through with high accuracy and timeliness.
Supports Assistant Manager and Manager in resolving escalation queries which may require cross unit collaboration, processes which are out of the standard operating procedure and situation which requires clarification from local legal authorities such as taxes and pension fund.
Service Engagement
Provide advisory such as manual payment calculation, pay slip simulation, gross up computations for payment, national service claims etc.
Proactively manages complex enquiries which requires manual intervention and interaction with inquirer.
Monitor and stay abreast with local payroll legislation which affects the HR climate and support business to manage changes proactively.
Analyze, clarify, and resolve operation issues and enquiries with close collaboration with relevant Country HR and Regional HR Business Partners to ensure quality services are delivered from the service hub. All unsolved and potential operational issues are escalated timely according to establish escalation process, with detailed analysis provided to Assistant Manager and Manager.
Process Improvement and Project Initiatives
Continuously review and update knowledge documents in areas of Payroll and HR data to develop the formation of competence hub.
Identify opportunities, prepare and analyze business case and participate in digitalization and process optimization. Actively work on implementation of process improvements, automation and digitalization measures which will be rolled out predominantly in the GB KL Hub for achieving the efficiency target.
Drive initiatives which contribute to the improvement of service experience
Develop and maintain the blueprints of multiple system processors in Payroll and HR data maintenance processes to ensure the capturing of business requirements, system settings, configuration needs and change trackers. Provide inputs and participate in user acceptance testing in system maintenance and upgrade, follow up and escalate timely with respective party to ensure fixes or changes can be delivered on time.
Participate and provide expert advice in mergers and acquisitions activities pertaining to setting up or transfer of payroll and HR data maintenance activities. Ensure successful implementation of payroll and HR data maintenance processes for mergers and acquisition activities.
Drive project and initiatives which may affect Payroll and HR data maintenance processes all across the Payroll & People Data team.
Responsible as subject matter expert for the Payroll & People Data unit processes, framework and practices and actively find ways to share best practices.
Team Collaboration
Works autonomously within established procedures and practices; seeks guidance in the more complex aspects of the process.
Contribute positively to a knowledge sharing environment through generously provide guidance and sharing knowledge with others.
Guides and trains junior team members and newly joined team members.
Requirements
Education
- Relevant tertiary qualifications: Degree in Accounting, Mathematics, Commerce, Business Administration and Finance
Working Experience
With 4 years of related HR working experiences in Payroll and HR Operations.
Experience in relevant payroll procedures, practices and country statutory
Working knowledge of integrated payroll systems preferably on SAP.
Technical & Professional Knowledge
Demonstrates a high level of proficiency in language and culture of the supported country/location.
Understanding of HR principals and/or Employee Laws of the supported country/location.
Strong processing skills and analytical abilities (inclination for Mathematics/Finance/Problem solving).
Service mindset with strong interpersonal and communications skills.
Functional knowledge and skills in using Microsoft application i.e. Words, Excel, Power Point.
BASF Asia-Pacific Service Centre was established in 2005. Located in Kuala Lumpur, the regional service hub has approximately 1,200 employees and growing. Focused on being a competency and digitalization driven hub, it also provides quality functional and know-how services in the areas of finance, controlling, human resources, real estate and facilities management, communications, environmental, health and safety, procurement, import-export order management, and information services to BASF companies and affiliates in the Asia Pacific region. BASF also has two other regional hubs located in Berlin, Germany, and Montevideo, Uruguay that cover the Europe and Americas regions.
At BASF, we create chemistry for a sustainable future. We combine economic success with environmental protection and social responsibility. Around 112,000 employees in the BASF Group contribute to the success of our customers in nearly all sectors and almost every country in the world. Our portfolio comprises six segments: Chemicals, Materials, Industrial Solutions, Surface Technologies, Nutrition & Care and Agricultural Solutions. BASF generated sales of €68.9 billion in 2023. BASF shares are traded on the stock exchange in Frankfurt (BAS) and as American Depositary Receipts (BASFY) in the U.S. Further information at www.basf.com (https://www.basf.com/global/en.html) .
Stay alert for possible recruitment fraud!
This can include fake websites, fake job offers, or contact from a person falsely claiming to represent BASF.
Remember, neither BASF nor our representatives will ever request money from a job candidate.
If you suspect recruitment fraud and BASF is mentioned, first get in touch withHR team (https://www.basf.com/hk/en/company/career/news-faq/contact.html) at BASF.
A unique total offer: you@BASF
At BASF you get more than just compensation. Our total offer includes a wide range of elements you need to be your best in every stage of your life. That’s what we call you@BASF. Click here to learn more.
Auniquetotal offer: you@BASF
At BASF you get more than just compensation. Our total offer includes a wide range of elements you need to be your best in every stage of your life. That’s what we call you@BASF. Click here to learn more.
Working at BASF: We connect to create chemistry
We are proud of strong history of innovation, which has helped make us who we are today – the world's leading chemical company. Every day, our global team of over 120,000 individuals work together to turn visions for sustainable solutions into reality by connecting with one another and sharing our knowledge.
The right people are crucial for our sustainable success. We aim to form the best team by bringing together people with unique backgrounds, experiences and points of view. Our differences make us stronger and more vibrant. And an open, creative and supportive work environment inspires us to achieve exceptional results.
About BASF
Find out what BASF has to offer as an employer and why you should join our team.
Your application
Here you find anything you need to know about your application and the application process.
Contact us
You have questions about your application or on how to apply in Europe? The BASF Talent Acquisition Europe team is glad to assist you.
Please note that we do not return paper applications including folders. Please submit copies only and no original documents.
For BASF, diversity is one of the essential keys to business success and the well-being of our employees. We promote an inclusive culture that accepts the diversity of people, experiences and capabilities. By embracing talents and abilities of all kinds, we aim to boost creativity and motivation, and enhance our teams’ performance.
Join the team and connect with more than 117,000 other minds.
Kuala Lumpur, 14, MY
BASF Asia-Pacific Service Centre Sdn. Bhd.
Human Resources
Permanent
98011
ATSWCMSWEBFORM
BASF
-
- BASF Jobs
