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Company

Work Days are Saturday, Sunday & Monday - includes holidays.

Work Hours are 7:00AM to 7:30PM

FTE: 0.90

Penn Medicine Home Health

Summary

POSITION SUMMARY:

Assumes responsibility for developing and implementing effective supply management processes for General Stores Services. Supervises staff and assists system-wide supply coordinators. Assures routine review of stock, non-stock and special order supplies to assure availability of clinically appropriate supplies is accomplished by pursuing cost efficient and effective practices.

ESSENTIAL FUNCTIONS: Qualified individuals must have the ability (with or without reasonable accommodation) to perform the following duties:

• Supervises daily operations of General Stores staff and assignments. Work schedule and supervision duties may include Lancaster General Hospital (LGH), Suburban Pavilion (SP), Women & Babies Hospital (WBH) responsibility with day, evening or night shifts. May include supervision of Patient Care Equipment Service (PCES) and Courier Departments.

• Establishes par levels for inventory supplies and equipment and assists department managers with non-stock supplies. Reviews daily replenishment request to assure appropriate product and quantities are replenished. Establishes replenishment criteria for various department requirements. This would include oversight of the handheld scanners and other equipment used to assist with inventory management. Device software updates, training, utilization and other functions as needed.

• Responsible for coordinating daily deliveries of supplies, processing of equipment, UPS packages, freight and equipment to LGH facilities, including SP, WBH and all offsite facilities. Establishes daily delivery priorities, accommodating urgent demands for supplies, movement of equipment, etc. Analyze freight costs, delivery methods, and opportunities for improvement.

• Proactively manages the warehouse operations, on-site as well as off-site. Ensures that deliveries are entered into the Material Management computer system as soon as they are received and that the product is then warehoused immediately to ensure that the daily picks of supply orders can be accomplished.

• Participates in the development and implementation of short and long-range goals regarding inventories for department locations including cycle counts and periodic inventories. Plans, coordinates and implements resupply systems as new entities come online. Develops plans/solutions to accommodate areas that are in need of additional supplies and equipment or temporary storage space due to construction restraints within their existing areas. Continually revises storage configurations as areas of the storeroom are being utilized or assigned to other departments.

• Orients, directs and supervises staff and assists system-wide supply coordinators. Provides training and tools to all supply staff members regarding policies, procedures performance of assigned tasks. Disciplines, Recognizes, and Rewards staff accordingly.

• Responsible for personnel administration including performance evaluations, work schedules, time schedules, payroll time recording process, and policy administration.

• Performs department activities and roles of staff on an as-needed basis to ensure all functions of the department(s) are met.

• Consults as needed with clinical staff, nurse managers, and buyers regarding product issues; standardization opportunities and service requirements and satisfaction assessment.

• Monitors stock-outs; turn-over rates; product recalls; shelf life and obsolescence of all inventory stock on hand.

• Ensures departments and storage areas are maintained in a clean, orderly, safe and secure condition.

SECONDARY FUNCTIONS: The following duties are considered secondary to the primary duties listed above:

• Maintains current knowledge of and compliance with regulatory recommendations related to clinical supplies such as JCAHO, OSHA and State.

• Provides ongoing performance feedback and conducts performance evaluations for assigned employees in a timely fashion.

• Participates collaboratively in system-wide Value Analysis Team as needed; and other work groups and committees.

• Acts in a consultative role for other clinical departments regarding supply and equipment management.

• Provides input to the planning and control of financial factors, such as budgets, and invoices.

• Other duties as assigned.

JOB REQUIREMENTS

MINIMUM REQUIRED QUALIFICATIONS:

• High School diploma or equivalent.

• Two (2) to five (5) years’ experience in warehousing, storage and receiving.

• Minimum of two (2) years supervisory or team lead experience in inventory and/or purchasing management.

• Current working knowledge of computer-based materials management systems.

• Demonstrated experience in a cross-functional team working environment.

PREFERRED QUALIFICATIONS:

• Certification in Healthcare Logistics.

• Patient care experience.

PHYSICAL REQUIREMENTS

Rarely 0-10%; Occasionally 11-35%; Frequently 36-70%; Continuously 71-100%

Body Position/Movement :

• Sit: Frequently

• Stand: Frequently

• Walk: Frequently

• Bend: Frequently

• Push: Frequently

• Pull: Frequently

• Kneel/Squat: Occasionally

• Reach: Frequently

• Twist: Occasionally

• Balance: Occasionally

• Climb: Occasionally

Lifting: Degree of physical exertion is: Heavy, exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Disclaimer: This job description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the job. It is intended to be a reflection of those principal job elements essential for recruitment and selection, for making fair job evaluations, and for establishing performance standards. The percentages of time spent performing job duties are estimates, and should not be considered absolute. The incumbent shall perform all other functions and/or be cross-trained as shall be determined at the sole discretion of management, who has the right to amend, modify, or terminate this job in part or in whole. Incumbent must be able to perform all job functions safely.

Benefits At A Glance:

• Medical, Dental, Vision and on-site Pharmacy plans to meet individual and family needs

• 100% Tuition Assistance at Pennsylvania College of Health Sciences (role dependent)

• Flexible Spending and Health Savings Accounts (FSA & HSA) to further reduce taxable income and empower your healthcare choices

• Retirement Plan savings (403b) with employer match and annual employer contribution

• Employer paid Short & Long Term Disability and Life Insurance

• Employee Assistance Program (EAP) and other Wellness incentives

Disclaimer

PENN MEDICINE LANCASTER GENERAL HEALTH is an Equal Opportunity Employer, committed to hiring a diverse workforce. All openings will be filled based on qualifications without regard to race, color, sex, sexual orientation, gender identity, national origin, marital status, veteran status, disability, age, religion or any other classification protected by law.

Search Firm Representatives please read carefully: PENN MEDICINE LANCASTER GENERAL HEALTH is not seeking assistance or accepting unsolicited resumes from search firms for this employment opportunity. Regardless of past practice, all resumes submitted by search firms to any employee at PENN MEDICINE LANCASTER GENERAL HEALTH via-email, the Internet or directly to hiring managers at Penn Medicine Lancaster General Health in any form without a valid written search agreement in place for that position will be deemed the sole property of PENN MEDICINE LANCASTER GENERAL HEALTH, and no fee will be paid in the event the candidate is hired by PENN MEDICINE LANCASTER GENERAL HEALTH as a result of the referral or through other means.

PENN MEDICINE LANCASTER GENERAL HEALTH, a member of the University of Pennsylvania Health System (Penn Medicine), is a not-for-profit health system with a comprehensive network of care encompassing Lancaster General Hospital (LGH), Women & Babies Hospital and the Lancaster Rehabilitation Hospital (a partnership with Kindred Healthcare). We are an Accredited Trauma Center-Level I through the Pennsylvania Trauma Systems Foundation with 805 Licensed beds. Our membership in Penn Medicine brings together the strengths of a world-renowned, not-for-profit academic medical center and a nationally recognized, not-for-profit community healthcare system.

Outpatient services are provided at the Downtown Outpatient and Suburban Outpatient Pavilions, along with additional outpatient centers and Express and Urgent Care locations throughout the region. Lancaster General Health Physicians is a network of more than 300 primary-care and specialty physicians, at more than 40 offices throughout the region.