Job Information
Professional Diversity Network Operations Program Specialist in Lansing, Michigan
OFFICE LOCATION
Arlington, Virginia, USA
The position is full-time and fully remote and can be based in any country where TNC is registered as a Non-government Organization and established employer in Latin America (Argentina, Belize, Brazil, Chile, Colombia, Guatemala, Mexico, Peru), the United States, and the Caribbean (The Bahamas, Dominican Republic, Grenada, Jamaica, Puerto Rico, USVI)
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WE'RE LOOKING FOR YOU
The Operations Specialist will be part of the Provide Food & Water Operations team. The Operations Specialist will have exceptional communication and collaboration skills and experience designing, organizing, and supporting complex projects. This is an exciting opportunity to contribute to the ongoing conservation mission by directing and shaping the work of our team!
They will provide calendar management support to the Deputy Director. They will prepare and submit expense reports as needed and review and approve expense reports. They will coordinate travel arrangements for the Deputy Director, including flights, hotels, visas, etc. They will provide recruitment and onboarding support. They will support the management of the Provide Business Unit's organizational charts, distribution email lists, and employee leave data. They will assist in scheduling team trainings, coordinating employee recognition gifts, and coordinating logistics for events and/or meetings. In addition, the Specialist will perform administrative tasks, including processing forms, preparing reports, and other duties as assigned.
The Operations Specialist will communicate with staff in various programs across the Conservancy, vendors, and business relations. They will closely partner with Provide's Operation Manager, Well-Being and Engagement Manager, and the Operations Project Manager.
They will communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow. This position requires some travel as well as flexible hours as needed.
WHAT YOU'LL BRING
- Bachelor's degree and three years related experience or equivalent combination.
- Experience managing and implementing multiple projects.
- Experience coordinating administrative processes such as calendar management and travel arrangements.
- Experience with time management and overseeing diverse activities to meet deadlines.
- Experience working across teams and communicating with a wide range of people.
DESIRED QUALIFICATIONS
- Multi-cultural or cross-cultural experiences are appreciated.
- Strong team player who can build relationships and work collaboratively across the organization.
- Exceptional communication, cultural sensitivity, and collaboration skills.
- Ability to handle confidential, sensitive information.
- Strong organization skills, proficiency with document management, time management, accuracy, attention to detail, and ability to prioritize tasks while working in a fast-paced environment.
- Experience using online collaboration and project management tools.
- Fluency in Spanish or Portuguese