Job Information
University of Southern California Academic Program Assistant in Los Angeles, California
Academic Program AssistantApply (https://usc.wd5.myworkdayjobs.com/ExternalUSCCareers/job/Los-Angeles-CA---University-Park-Campus/Academic-Program-Assistant_REQ20146619/apply) Dornsife College of Letters, Arts and Sciences Los Angeles, California
The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the “Trojan Family,” which is comprised of the faculty, students and staff that make the university a great place to work.
As a community of Dornsife College “we are committed to the creation, preservation, and communication of fundamental knowledge in all its forms…as well as a lifelong passion for learning and a commitment to the betterment of society.” The academic mission of Dornsife College can only be realized to its fullest potential when we build and protect a representative, equitable, inclusive culture of scholarship for students, faculty, and staff. This is not done through initiatives but by embedding these values into the everyday interactions, relationships, policies, and practices of the College. What is required is a seamless integration of the tenets of equity and inclusivity into every facet of academic life. If we want our scholars, staff, and students to be able to give their very best, we must create an academic environment that portends success.
Success is possible when every member of the Dornsife community owns their role as a steward of the culture in which we learn, research, and work; when we believe that it is because of who we are that we are able to do what we do: achieve excellence, together.
Achieving a robust and inclusive academic culture requires more than just the completion of a task, but includes that person’s capacity to contribute positively to the relationships and culture of their office or department. Therefore, any applicant seeking to advance the mission of Dornsife College should also be assessed on their capacities beyond the technical elements of their work, and demonstrate an understanding of their impact on others, and to articulate how they contribute positively to those around them.
DORNSIFE UNDERGRADUATE HONORS PROGRAMS
UNIVERSITY OF SOUTHERN CALIFORNIA
ACADEMIC PROGRAM ASSISTANT
Undergraduate Honors Programs in the Dana and David Dornsife College of Letters, Arts and Sciences at the University of Southern California in Los Angeles, invites applications for the full-time staff position of Academic Program Assistant.
The Academic Program Assistant will support the planning and implementation of academic program services and activities and provide administrative and/or operational support to team members and/or managers responsible for program development and performance to ensure overall success.
Primary Responsibilities:
Facilitating academic program activities (e.g., scheduling, meetings, curriculum development)
Researching academic programs and/or classes
Scheduling and organizing conferences, seminars, and events
Investigating, recommending, and liaising with vendors for services
Drafting routine communication items
Coordinating production and dissemination of documents and academic program materials (e.g., newsletters, course descriptions, class handouts)
Processing and monitoring routine financial transactions
Tracking the department budget using basic bookkeeping skills
Maintaining office supplies and equipment
Interfacing with faculty, students, contractors, guests, and the public
Serving as the point of contact for general maintenance and health and safety
Performing administrative and clerical tasks and duties as needed
Skills and Qualifications:
A bachelor's degree strongly preferred
Attention to detail
Budget experience and knowledge of financial systems, preferably in higher education
Excellent interpersonal, verbal, and written communication skills
Team oriented and self-motivated; strong work ethic with the ability to meet deadlines and interact with all levels of management
Project management and problem solving skills; able to handle multiple timelines, changing priorities, and fluctuating workloads
Application Materials:
Applicants must submit a cover letter and resume attached as one PDF document during the application process. Candidates who progress to the second round of review will be asked to submit three letters of recommendation from referees who can speak to professional qualifications and quality of work.
Hourly range: The hourly rate range for this position is $24.73 - $27.05. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
Required Documents and Additional Information:
Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.
Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.
USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six months of employment; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.
Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.
The University of Southern California is an Equal Opportunity Employer that Values Diversity.
Minimum Education: Bachelor's degree. Combined experience/education as substitute for minimum education. Minimum Experience: 0-6 months Minimum Field of Expertise: Excellent interpersonal, oral, and written communication skills for interacting with both domestic and international stakeholders. Demonstrated attention to detail. Proven ability to plan, implement, and coordinate program logistics. Demonstrated database/data entry experience. Proven project management and problem solving skills, able to handle multiple timelines, changing priorities, and fluctuating workloads.
REQ20146619 Posted Date: 03/07/2024