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Northern Michigan University Executive Administrative Assistant in Marquette, United States

Executive Administrative Assistant

Apply now ( Job no: 494335

Work type: Staff

Location: Marquette, MI 49855

Categories: Office/Administrative Support, Other

Position Title:Executive Administrative Assistant

Department:Institutional Effectiveness

Term of Assignment:Continuing

Term End Date, If Applicable:

FLSA Status: Non-Exempt = overtime eligible

Work Schedule:Traditionally Monday-Friday, 8:00 am - 5:00 pm; occasional evening or weekend work required


Travel:No travel

Brief Statement of Duties

Brief Statement of Duties:Provide clerical/administrative support for the Office of Institutional Effectiveness. Duties across all service areas and project types include creating web content, professional meeting support (drafting agendas, preparing official minutes, etc.) and scheduling, event planning, communications, and both entering data into internal and external systems and supervising students doing data entry.

Service area-specific duties include, but are not limited to: a) coordinating survey schedules, and collecting information from various departments on campus; b) supporting the University’s various assessment systems through managing constituent submissions, tracking and posting statuses; c) professional administrative support for the University’s strategic planning efforts and campus-wide improvement activities; and d) assisting with project tasks including survey setup, distribution, and status monitoring.

Other office duties include coordination and support for travel arrangements, expense reporting, office supply and resource equipment management and purchasing, conference room calendar management, and other duties as assigned.

Minimum Qualifications

Required Education:High School Graduation or Equivalent

Discipline / Degree Area:

Required Specialized Training/Certifications:

Required Minimum Work Experience:Five years of progressive office work experience or a Bachelor's Degree.

Knowledge, Skills, Abilities, or Attributes Required for Satisfactory Performance of the Position Duties:Ability to accurately and efficiently operate department software including word processing, spreadsheets, databases, email, and/or web-based applications.

Ability to instruct, train, and supervise students.

Ability to professionally represent NMU in engagements with external entities and internally with students, faculty, staff, and leadership.

Ability to perform with a high degree of quality focusing on accuracy and detail.

Excellent oral and written communication skills.

Ability to use sound judgment, multi-task, and work under pressure in a fast-paced environment.

Ability to organize work and establish priorities.

Ability to work well with others and contribute to a dynamic and team-oriented environment.

Ability to exercise independent judgment in order to resolve issues.

Ability to uphold confidentiality practices both within and outside the University community.

Additional Desirable Qualifications

Additional Desirable Qualifications:Knowledge of University policies and procedures.

Knowledge of web editing tools and ability to update domain web content.

Knowledge of project management principles and tools and ability to support project management efforts.

Experience with Qualtrics.

Experience with data visualization.


Special Instructions to Applicants:

Submit application, cover letter, resume and reference list.

Contact Information:

Brenda Bickler, Employment Specialist, 906-227-2114

Equal Employment Opportunity:NMU is an equal opportunity, affirmative action employer of protected veterans and individuals with disabilities, and is strongly committed to increasing the diversity of its employees.

Advertised: Nov 20 2023 Eastern Standard Time

Applications close: Dec 04 2023 Eastern Standard Time