Job Information
First Horizon Bank Executive Administrative Assistant in Memphis, Tennessee
Description
Location: On site at location listed in job posting.
At First Horizon Bank Operations, we are on a mission to deliver a seamless customer experience. We are passionate about doing things right and doing the right things. We collaborate with each other and with our internal business partners to delight our customers. We believe in creating an environment where everyone’s ideas are valued so that the team operates at its best. Our team members serve with humility and a deep commitment to their responsibility to be the best at serving their customers one opportunity at a time.
Summary:
The Executive Administrative Assistant performs a wide variety of complex, responsible and confidential administrative duties for management personnel. The ideal candidate is very detail oriented and views their work as their self-portrait. The Administrative Assistant exercises excellent judgment in performance of tasks that are both varied and moderately complex.
We are seeking a dedicated, disciplined individual who excels in a team environment, who takes ownership and who is enthusiastic about a job well done.
Essential Duties and Responsibilities:
Performs general administrative functions for the department, including copying, ordering supplies and equipment and handling vendor relationships
Supports and takes direction from multiple senior leaders
Coordinates management schedule and makes appointments
Arranges and coordinates travel schedules and reservations
Schedules and prepares for meetings, programs, events or conferences including arrangements for location setups and catering services as appropriate
Prepares agenda, handouts, documents and/or any other information for scheduled meetings
Attends meetings and records minutes of those meetings
Meets and greets guests to the department, coordinates building and department tours, represents the department in a professional manner to Operations associates and to department visitors
Screens incoming calls and correspondence and responds independently when possible
Sorts and distributes incoming correspondence, including emails
Composes and prepares confidential correspondence, reports and other complex documents
Reviews and disseminates information received from other departments and external sources
Coordinates and collects responses needed from operations personnel
Utilizes Microsoft PowerPoint in preparing targeted presentations as required
Updates and maintains organization charts using Visio
Assists with new hire onboarding and setup for operations personnel
Researches, compiles and analyzes data for special projects and various reports
Performs all other duties as assigned
Abilities:
To handle multiple tasks and prioritize
To work with little supervision but know when to ask for help
To maintain a positive working relationship with internal business partners and teammates
To take a systematic approach to organizing work
To independently analyze and exercise judgment while following established procedures
Skills:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Additionally, the qualifications listed below are representative of the knowledge, skills and/or abilities required in this position:
High school diploma and at least 5 years of experience or equivalent combination of education and experience
Excellent written and oral communication skills
Computer and Office Skills
Microsoft Office suite including extensive experience using Excel, Word, PowerPoint and Visio
Education and/or Work Experience Requirements:
Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers.
Must be able to work under pressure and meet deadlines, while maintaining a positive attitude
High school diploma required; bachelor’s degree preferred
Previous banking or operations experience preferred
Physical Requirements:
Ability to safely and successfully perform the essential job functions consistent with or without the ADA, FMLA and other federal, state and local standards
Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
Must be able to talk, listen and speak clearly on telephone
Hours:
- Monday - Friday / 8:00 AM - 5:00 PM
About Us:
First Horizon is a leading regional financial services company, dedicated to helping our clients, communities and associates unlock their full potential with capital and counsel. With $81.7 billion in assets as of December 31, 2023, we serve clients through a team of approximately 7,300 associates and 418 banking centers throughout the southeastern United States. Headquartered in Memphis, TN, the banking subsidiary First Horizon Bank operates in 12 states across the southern U.S. First Horizon has been recognized as one of the nation’s best employers by Fortune and Forbes magazines and a Top 10 Most Reputable U.S. Bank.
Benefit Highlights:
Medical with wellness incentives, dental, and vision
HSA with company match
Maternity and parental leave
Tuition reimbursement
Mentor program
401(k) with 6% match
More -- FirstHorizon.com/First-Horizon-National-Corporation/Careers/Our-Benefits
Corporate Diversity Commitment:
We remain committed to creating a more equitable society, and that starts with our associates, our clients, and the communities we serve. We do this by elevating equity, providing capital and counsel, and committing to excellence in everything we do.
Follow Us:
Facebook (https://www.facebook.com/FirstHorizonBank)
X formerly Twitter
LinkedIn (http://www.linkedin.com/company/first-horizon-bank)
YouTube (https://www.youtube.com/channel/UCEVs5OMj-b0H9Dr5Q209_-Q)
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
First Horizon Bank
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