Job Information
Publicis Groupe Media Associate in Miami, Florida
Company Description
The Media Billing Coordinator will work to maintain all media billing requirements, including sending any missing vendor invoices, clearing monthly discrepancies for the buying team, and processing all media billings. They will also work closely with the Finance Department and provide updates on weekly basis for clearance and invoice payment.
Job Description
Ensures all vendor invoices are entered into MBox
Create the IO’s in MBOX and Prisma
Works with buying team when necessary to match vendor invoices with purchased orders to determine accuracy of information on invoice
Gathers information for new vendors and enters into MBox
Assist with all broadcast (local and national), digital, OOH, and print billing needs including reconciliations during the invoice stage
Reviews vendor statements for possible past due amount/credits
Maintains confidentiality of financial data and related records
Works directly with the client finance department and with the Media team to provide updates on reconciliation and if any vendor payments are due that have yet to be paid.
Support media billing process₋ Liaise with agency support services and vendors to resolve media billing issues₋ Identify and reconcile discrepant invoices₋ Request and process credits
Source and compile information for client reporting
Verify that commercials aired accurately
Qualifications
Media background: 1+ years of experience with any media
MBOX experience a plus
Proficient in Microsoft Office (especially Excel and PowerPoint)
Bachelor’s Degree
Working knowledge of PC
Knowledge of Microsoft Office software, especially Microsoft Excel (Pivot Tables, V-Lookups)
Detail-oriented, and comfortable working with numbers
Willingness to learn new skills
Ability to thrive in a fast-paced environment
Strong team player with the ability to work on own initiative and occasionally unsupervised
Ability to communicate effectively by telephone, in writing, or in person
Positive, can-do attitude
Organized
Self-Sufficient
Problem Solver
Quick Learner
Collaborative, team player mindset
Detail oriented
Ability to multi-task
Critical Thinker
Excellent verbal and written communication skills
Additional Information
All your information will be kept confidential according to EEO guidelines.