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Summary Serves as a Program Support Assistant and functions as coordinator, liaison and a direct support for the Social Work Service and the Homeless Program's Grant & Per Diem Program. Provide administrative support for some non-institutional care programs. Has responsibility for performing and/or coordinating matters pertaining to administrative, monitoring and planning support services work needed to accomplish the functions of the Social Work Services. Responsibilities Provide specific support to the Grant Per Diem Social Workers with regards to preparing inspection reports, scheduling inspections and ensuring timely processing of all documents relating to the Grant Per Diem Program. Work with sensitive patient data to ensure that referrals to the program are distributed in a timely manner and are tracked accurately. Review, analyze, coordinate, and submit all required monthly, quarterly, Bi-Annual, and annual reports. Extract and assemble information. Conduct analysis and develop report or presentations. Manage and/or prepare response to correspondence in an organization. Assist with Financial management and billing for the Grant Per Diem Program. Assist with travel plans for staff members including travel dates, airline and hotel reservations, and ground transportation. Assist the Homeless Program Section Chief in scheduling interviews of job applicants and organizing documents relating to interviews. Interact with Veteran clients on a limited basis by phone or face-to face. Work Schedule: Monday-Friday, 8:00am - 4:30pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant/PD082260 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/18/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: assisting in planning, development, coordination, and implementation of healthcare administrative operations; utilizing various software systems to compile/collect data, perform timekeeping functions; performing data analysis, generating reports, and preparing various correspondence; provide training to staff as well as distribute and monitor workload; and preparing reviews, correspondence, and coordinating various meetings. You will be rated on the following Competencies for this position: Administration and Management Clerical Customer Service Database Administration Financial Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is both sedentary and, at times, physically challenging. Some physical effort, such as standing, walking, bending, or sitting, or occasionally carrying items (such as mail, records, etc.) of more than 50 pounds, may be required. Work is generally performed in an office setting with adequate light, heat, and ventilation. However, it also includes off-premises tasks related to fund control points. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Additional Information This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.