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Project Control Management Assistant

Milan, Italy

Hybrid

The responsibility of the Project Control Management Assistant is to assist in maintaining the systems and processes required for conducting LCP projects. These activities encompass the various components of Project Control Management of all activities linked to: PO management as per requirements/needs, subsidies of the project (documentation, schedule and coordination) maintaining electronic and paper files, and other clerical and administrative duties as required, other administrative support required to the project.

At dsm-firmenich, being a force for good is not optional. Diversity, Equity & Inclusion is a shared responsibility woven into our daily work to not only benefit our People, Customers & Communities but also drive business value. Equal access to opportunities is a given, belonging is a shared feeling, authenticity is celebrated.

Your key responsibilities

• Procurement

• Creation of shopping card and check cost details in SAP

• One of the main responsibilities is monitoring Purchase to Pay process.

• Purchase requests: Creation of requisitioning/purchasing documents in the applicable systems, including collection of required ERP (SAP) data @ contractors and vendors and including expediting/chasing of dsm-firmenich approvers. Expediting and goods receipt: Contact supplier/vendor for confirmation. Depends on the set up of system, may require creation of GG in the applicable system.

• Payments: Manage invoice flow of contractors and vendors. Support in solving issues in the PtP process.

• Liaison with Finance and Accounting and Purchasing departments on relevant payment, invoices etc. topics.

• Subsidies, Cost Control and Grant Forecasting plan.

• Identification and classification of expenses envisaged in the Industrial Investment Project

• Collection of accounting and technical documents necessary for documenting the expenses of the approved Industrial Investment.

• Support in holding meetings with the consultants/authorities for the project.

• Assist as required in tracking and reporting the expenses of the project.

• Support the organization and implementation of inspections linked to the Industrial investments in close collaboration with the external consultants.

• Monitoring and management of the grant to best harmonize the financed plan with the needs of evolution and possible modification of the industrial investment program.

• Scheduling, Progress Tracking

• Risk Management

• Document Management

We bring

• Opportunities for growth and advancement for those who embrace innovation and take initiative.

• Responsibility and accountability in living company values and driving sustainable solutions.

• Empowerment to make meaningful contributions while upholding ethical standards.

• Recognition and celebration of your efforts and accomplishments.

• Supportive environment where individuals are empowered to progress and contribute to meaningful change.

You bring

• College or Bachelor degree with business administration/accounting major and at least 5 years of experience in similar roles.

• Have sufficient experiences at CAPEX project to support project management and project control management activities as mentioned above.

• Good knowledge on Microsoft applications (World, Excel etc.) and commonly used project management accounting system (SAP, ERP as example).

• Italian speaker and excellent knowledge of the English language.

• Independent, pro-active, reliable and accurate.

• Good organizational skills.

• Good leverage with contractors and vendors.

• Good organizational and stakeholder management skills with teamwork spirit and results driven orientation.

• Enthusiastic to embrace change and agile to adopt new ways of working, with ability to learn and adapt quickly but meanwhile with attention on details.

Our recruitment process

Are you interested in this role? Please, apply by submitting your CV in English.

Equal opportunities commitment

dsm-firmenich is fully dedicated to inclusion because when people feel engaged and empowered, their creativity and innovation drives unprecedented progress. We aim to build a workplace where opportunity really is equal, so everyone can thrive. We do not discriminate: (here,) there’s a place for everyone with us.

dsm-firmenich is an Equal Opportunity and Affirmative Action Employer. Our people are as diverse as our customers. For us that includes a commitment to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.

We are committed to providing reasonable support for disabled applicants in our recruiting process. Should you need assistance, and are comfortable to share this, please let us know.

About dsm-firmenich

As innovators in nutrition, health, and beauty, dsm-firmenich reinvents, manufactures, and combines vital nutrients, flavors, and fragrances for the world’s growing population to thrive. With our comprehensive range of solutions, with natural and renewable ingredients and renowned science and technology capabilities, we work to create what is essential for life, desirable for consumers, and more sustainable for the planet. dsm-firmenich is a Swiss-Dutch company, listed on the Euronext Amsterdam, with operations in almost 60 countries and revenues of more than €12 billion. With a diverse, worldwide team of nearly 30,000 employees, we bring progress to life™ every day, everywhere, for billions of people.

www.dsm-firmenich.com