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Job ID360057 LocationTwin Cities Job FamilyAdministration-General Full/Part TimeFull-Time Regular/TemporaryRegular Job Code8208A3 Employee ClassCivil Service About the Job This position will work as a lead administrator supporting the operational excellence of Center for Learning Health System Sciences (CLHSS) by leading effective department administration and operations including engagement strategies. With creativity and a deep technical understanding of UMN research operations, the person in this position will proactively identify varied problems and provide recommendations for resolution. The Administrative Manager (AM) will report to the Strategic Partnerships & Finance Director, CLHSS. The primary responsibilities of this role include leading day-to-day operations, executive leader support, and planning and execution of engagement activities, such as conferences, workshops, and seminars. The AM will have one direct report and interface with multiple other faculty, staff, and department partners to align operations to be effective and in compliance with UMN and federal regulations. This position receives minimal guidance and requires the ability to be agile with changing priorities and work well in ambiguity, as well as independently and as part of a team. The successful candidate will have strong organization and proactive communication (written and oral) skills and be detail-oriented in the context of the bigger picture to maintain productive operations of the organizations and leaders. This position will operate in a hybrid environment (in-person and remote). Duties/Responsibilities: Center Administrative Operations (50%): Leads department administrative operations, ensuring the center is running smoothly, in compliance with UMN policies and federal regulations, and in support of the CLHSS strategic plan and goals through the development of center operational policies and procedures, and proactive identification of potential issues. Serve as the primary contact for HR for faculty, staff, and students. Oversees the interviewing, hiring, training, evaluation, salary recommendation, onboarding, etc. of department staff. Facilitates faculty hires in partnership with academic department homes. Represents the center to other administrators with general authority to make commitments on administrative policy and procedures. Allocate resources, space, and tools to staff and faculty. Purchase general business materials, software and supplies for faculty and staff in compliance with UMN purchasing policy and best practices. Manage operations portion of budget based on annual operations allocation. Provide mentorship to other center staff regarding navigating UMN research operations policies and processes. Education & Engagement (30%): Lead the MN-LHS P30 Research Education Core (REC) in partnership with the REC co-leads, ensuring timely progress towards core milestones and goals, synthesizing research strategy to operational plans. Supervise the Communications Associate and indirectly the Research Operations Specialists ensuring that the administration, communication, and education strategies are successful. Lead planning committees to develop content and manage the planning and implementation of seminars, workshops, and conferences hosted by CLHSS with attendance ranging from several dozen to several hundred. Day-to-day support of planning and implementation to be provided by Communications Associate and Research Operations Specialist. Leadership and Faculty Administrative Support (20%): Support the CLHSS Director with administrative services such as: Complex schedule coordination Manage CV update processes, especially publications and compliance with NIH Public Access policy Handle leadership approval/signature process and routing of research-related documentation Qualifications Required Qualifications: BA/BS plus at least 4 years of experience in leading the operations of a program, small department, or executive-level leader or a combination of related education and work experience to equal eight years Experience scheduling, planning, and implementing complex events and meetings Experience working on a multi-disciplinary team with direct or indirect staff reports or staff coordination to reach team goals and objectives Proven ability to manage multiple, varied tasks and projects with changing priorities, while tracking details in the context of the larger objectives Professional and effective written and oral communication skills Demonstrated ability to work independently and as part of a team Experience with academic, clinical, and/or translational research teams Experience supporting an executive-level leader Google Workspace proficiency Preferred Qualifications: Demonstrated experience proactively identifying potential issues or opportunities Project coordination experience Experience supporting the development of manuscripts and/or presentations Experience working on federally funded projects Proficient user of Zoom webinar/meeting Previous University of Minnesota experience About the Department The Center for Learning Health System Sciences (CLHSS) is a collaboration between the University of Minnesota Medical School and the School of Public Health to create value in health delivery systems by establishing an iterative cycle of leveraging existing evidence and gathering new knowledge, applying our work into direct population health action, and developing the learning health system field through education. Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost with free or reduced rates in the Twin Cities metro area Please visit the for more information regarding benefits. How To Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail employ@umn.edu or call (612)... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.